Executive Assistant

About Actis

In October 2024, General Atlantic acquired Actis, which now operates as its Sustainable Infrastructure business alongside its existing strategies in Growth Equity, Credit, and Climate. Actis is a leading global investor in sustainable infrastructure, delivering competitive returns for institutional investors and measurable positive impact for the countries, cities and communities in which it operates. Actis invests in structural themes that support long-term, equitable growth in defensive, critical infrastructure across energy transition, digitalization transition, and supply chain transformation. The firm’s decades of global experience, operational know-how and strong culture allows it to create global sustainability leaders at scale. Since inception, Actis has raised $26 billion to invest in a better tomorrow. Actis is a signatory to the United Nations backed Principles for Responsible Investment (UNPRI), an investor initiative developed by the UNEP FI. The firm has consistently been awarded the highest rating score in the UNPRI independent assessment. You can learn more about Actis at www.act.is.

Position Summary

The primary focus of this role will be to provide comprehensive Executive Assistant support to a Managing Director and wider deal team in London, Europe and Dubai which (in addition to general administrative/personal assistant duties) will include the organisation and co-ordination of complex roadshows and meetings.

Responsibilities 

• Work with a network of EA’s from all Actis offices and investor companies to coordinate extensive and complex international travel across many different time zones
• Organise complex portfolio company trips
• Manage travel arrangements including visa requirements
• Extensive Diary Management using MS Outlook – arranging meetings, lunches, booking meeting rooms with relevant facilities and greeting visitors etc.
• Monitor and manage incoming and outgoing emails and flag as required
• Telephones – dealing with internal and external calls, answering queries, taking messages, arranging conference calls
• Manage travel budgets and expenses
• Setting up of files and maintaining any filing as required
• Support the organisation & implementation of team events
• Assist in the preparation of presentations and reports and putting together PowerPoint presentations to a high standard
• Buddy support/absence cover for other Executive Assistants

Knowledge

• Experience in an investment banking, private equity or business development environment is desirable
• Extensive EA experience at Partner level
• Experience in organising international travel
• Experience and comfort in working within an international environment
• Self-motivated and ability to work in a small office environment

Skills/Competencies

• Excellent attention to detail
• Able to use own initiative
• Committed, loyal and flexible
• Ability to work independently with little direction when team are travelling
• Ability to be discreet and maintain confidentiality
• Strong communication skills
• Team player
• You will need to demonstrate problem solving skills by being creative, innovative, and considerate
• Exceptional interpersonal skills, both written and verbal
• Have the confidence and ability to communicate effectively at all levels, both internal and external