Office Management Specialist - Procurement & Admin, MariBank

What you'll do

A Business Support Specialist will be responsible for:

A. Asset & Inventory Management

• Oversee the full lifecycle of office supplies, pantry consumables (TeaPoint), and employee assets such as mobile devices, pedestals, and lockers.
• Manage the issuance and retrieval of parking stickers, access cards, and business cards while maintaining strict asset accountability and inventory tracking.

B. Vendor & Contract Administration

• Act as the primary liaison for office management vendors including shuttle services, security, housekeeping, and clinic management.
• Monitor vendor performance through Service Level Agreements (SLAs), manage property insurance renewals, and facilitate vendor pooling for concessionaires and appliances.

C. Financial & Procurement Facilitation

• Execute the end-to-end procurement process (PR/PO), including lease and utility payments and consolidation of vendor payables.
• Manage budget tracking for administrative services, process mobile plan payments, and oversee corporate travel accounts (e.g., Grab enrollment and trip audits).

D. Facilities & Maintenance Coordination

• Coordinate with Internal Facilities Management and building PMO for preventive maintenance, demand repairs, and workplace reconfigurations.
• Ensure site safety and hygiene through regular pest control, water quality sampling, health and safety audits, and LGU compliance (Business Permits, DOLE).

E. Employee Support & Workplace Experience

• Direct front-of-house services, including reception, visitor management, and courier/mailroom operations.
• Facilitate employee orientations, event logistics, and shuttle performance tracking to improve the daily workplace experience.

F. Communications & Governance

• Manage Office and Facilities Management Communications (Intranet updates, newsletters, EDMs) and act as the central point for administrative escalations and meeting documentation (MoM).
• Consolidate performance metrics (PSC/PS reports) to provide data-driven insights for workplace service improvements.

Requirements

• Graduate of a Bachelor’s Degree in Office Administration, Business Management, or a related field
• With at least 1–2 years of relevant work experience
• Strong verbal and written communication skills
• Proven ability to prioritize tasks and manage time effectively
• Flexible and adaptable in handling multiple responsibilities
• Proficient in Microsoft Office applications; familiarity with SAP is an advantage
• Demonstrates strong problem-solving skills and the ability to resolve issues efficiently