Office Admin Associate - Shopee

What you'll do

1. Reception Duties

• Greet and welcome guests promptly with a positive and helpful attitude;
• Direct visitors to the appropriate person or department;
• Maintain the reception area to be tidy, presentable, and well-stocked with necessary materials (e.g., brochures, stationery).

2.  Payment & Expense Management

• Handle monthly payments for office-related services (rent, utilities, internet, etc.) and ensure timely processing;
• Coordinate with vendors and the finance team to verify invoices and resolve any payment discrepancies.

3. Travel & Logistics

• Arrange business trips for employees, including flights, hotels, and Arrange business travel (flights, hotels, transportation) efficiently.

4. Event Management

• Support in organizing internal events;
• Support in arranging logistics for meetings and training sessions at the office.

5. Office Supplies & Facility Management

• Manage procurement and replenishment of office supplies, pantry items, and F&B;
• Monitor stock levels, control costs, and coordinate with vendors for timely delivery;
• Ensure a safe, efficient, and well-maintained office environment;
• Coordinate periodic maintenance and ad-hoc repairs;
• Monitor, replenish, and organize office supplies, equipment, and furniture.

Requirements

• Fresh graduates or candidates with less than one year of relevant experience;
• Be a team player and be able to work well under pressure;
• Exceptional verbal & written communication skills in both English and Vietnamese;
• Proficiency in Microsoft Office (Word, Excel) and Google Workspace;
• Detail-oriented, self-motivated, data-driven, and execution-focused;
• Excellent multi-tasking and time-management skills with the ability to prioritize effectively;
• Experience in admin, facilities, or event coordination;
• Familiar with vendor management & payment processes.

Please note that only shortlisted candidates will be contacted for the next steps within three weeks.