Administrative Assistant (Project-Based) - Network Expansions, SPX Express

What you'll do

We are seeking a detail-oriented and reliable Administrative Assistant (Contractor)  to provide operational and administrative support across defined projects. This role focuses on data accuracy, document coordination, and timely follow-up with internal and external stakeholders to ensure smooth administrative processes and project execution.

Key Responsibilities

1. Data Management & Record Keeping

• Maintain and update databases, trackers, and internal records to ensure information is accurate, complete, and up to date.
• Organize, link, and reference supporting documentation to enable easy retrieval and audit readiness.
• Ensure proper documentation standards are followed throughout the project lifecycle.

2. Communication & Follow-Up

• Conduct routine follow-ups with external contacts to obtain required documents, invoices, and forms.
• Track outstanding items and ensure timely completion to support project and compliance requirements.
• Assist with administrative processes related to payments, compliance checks, and record accuracy.

3. Document Coordination & Administrative Support

• Prepare, organize, and track project-related documents and administrative materials.
• Coordinate with internal teams to support project workflows and information sharing.
• Manage incoming and outgoing correspondence, including mail and email communications.
• Arrange courier services and handle document delivery as required.

Requirements

• Graduate of any Bachelor’s Degree
• 2 year minimum work experience from similar role
• Able to collaborate effectively with diverse stakeholders
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and follow up independently
• Clear written and verbal communication skills
• Knowledgeable with MS and Google Applications
• Comfortable working with databases, trackers, and basic administrative tools