Magna Legal Services is a trusted nationwide partner to law firms, corporations, insurance carriers, and government agencies, delivering comprehensive legal support at every stage of a case. From court reporting and record retrieval to jury consulting, investigations, litigation graphics, and language services, we help our clients navigate complex legal challenges with confidence. Our reputation is built on the expertise, dedication, and professionalism of our team, and we’re proud to foster a culture where talented people can do meaningful work and grow their careers.
Magna Legal Services is seeking a highly organized and customer-focused Talent Acquisition Coordinator to support our growing recruiting team. This role is responsible for coordinating interviews, managing candidate communications, maintaining data integrity within our applicant tracking system, and ensuring a seamless candidate experience from application through onboarding.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities simultaneously, and takes pride in delivering exceptional service to candidates, hiring managers, and internal stakeholders.
Primary Responsibilties
Recruiting Coordination
Coordinate virtual interviews across multiple business units
Schedule interviews with candidates, hiring managers, and interview panels while balancing complex calendars
Manage interview logistics, including calendar invitations, meeting links, and interview materials
Serve as the primary point of contact for candidates throughout the interview process
Candidate Experience
Provide timely, professional communication throughout the recruiting lifecycle
Respond to candidate inquiries regarding interviews, hiring timelines, and next steps
Ensure every candidate receives a positive and consistent experience
Applicant Tracking System (ATS)
Maintain accurate candidate records within Lever
Move candidates through recruiting stages and ensure documentation is complete
Post and manage job advertisements across internal and external job boards
Generate recruiting reports and monitor pipeline activity
Recruiting Operations
Coordinate pre-employment activities including background checks, reference checks, and offer documentation
Partner with HR to facilitate a smooth transition from offer acceptance through onboarding
Track recruiting metrics including interview volume, time-to-fill, and offer acceptance rates
Maintain recruiting templates, interview guides, and standard operating procedures
Hiring Manager Support
Partner with recruiters and hiring managers to ensure efficient interview scheduling and communication
Assist with recruiting events, career fairs, and university recruiting initiatives
Help identify process improvement opportunities that increase recruiting efficiency
Desired Background & Qualifications
Required
Bachelor's degree and deep interest in talent acquisition
1-3 years of experience in talent acquisition, recruiting coordination, recruiting operations, or a related field; recent college graduates with relevant recruiting or talent acquisition internship experience are also encouraged to apply
Strong technical aptitude and the ability to quickly learn and become proficient in recruiting technologies, specifically Applicant Tracking Systems (e.g., Lever)
Exceptional organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
High level of attention to detail and a commitment to delivering an exceptional candidate experience
Proficiency with Microsoft Office (Outlook, Excel, Word, Teams) and Zoom
Preferred
Experience administering an Applicant Tracking System (ATS), preferably Lever.
Experience coordinating interviews in a high-volume recruiting environment.
Experience supporting recruiting, HR, or talent acquisition teams.
Familiarity with LinkedIn Recruiter, job boards, and recruiting technologies.
Experience creating recruiting reports, maintaining ATS data integrity, and supporting recruiting operations.
Core Competencies
Organization and prioritization
Customer service orientation
Attention to detail
Communication skills
Relationship building
Problem solving
Adaptability
Integrity and professionalism
Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.