Practice Assistant, Luxembourg

Our Office Operations team is at the heart of ensuring the smooth and efficient functioning of the Firm’s day-to-day operations. Our team manages the infrastructure, systems and services —both globally and locally—relating to our office workplaces, onsite and remote operational services, security, safety and a range of other areas. We provide PA support and manage document production, translation and travel services. Our team is responsible for our client-facing areas across the Firm, always seeking to ensure that clients and other visitors have an experience that is world-class. We also take the lead in running our day-to-day operations in the most environmentally sustainable way possible.

The Senior Assistant, Practice Assistant Services will primarily focus on providing essential support to their assigned stakeholders, assisting with various tasks and assignments, progressing to more complex and nuanced projects as expertise develops. This role will require the individual to evaluate and select appropriate alternatives from defined options in routine work. Assisting  their stakeholders with analyzing information and basic administrative tasks may also be required, demonstrating knowledge in this field

Key responsibilities for this role include:

• Provides comprehensive support in the typical day-to-day operations to ensure the smooth delivery of Practice Assistant Services

• Able to perform more complex or non-routine tasks in  relation to the role  

• Collaborates with team members to complete assigned tasks and projects, helping to deliver a high quality, comprehensive service

• Completes activities as assigned which include calendar management, meeting and travel arrangements, drafting documents or presentations , transcribing, proofreading and other secretarial and administrative tasks as required

• Evaluates and selects appropriate alternatives from defined options to handle routine enquiries, anticipating needs , exercising judgment within established guidelines and escalating to senior colleagues when necessary

• Maintains a good understanding of principles, practices, and procedures, staying informed of changes and updates in the field

This role reports to

Office Operations Manager

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm’s policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
 
If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

Note to Recruitment Agencies

Our internal Recruitment team manages all aspects of lateral hiring. All agencies must have signed terms of business—specific to the relevant office—before submitting any candidates. CVs or applications sent directly to White & Case partners or employees will also not be considered formal introductions. If you have questions, please contact the relevant Recruitment team. We work with our preferred suppliers when engaging agencies.