Junior Executive Assistant

Your role

Are you a meticulous multitasker? Are you that person who has the ability to make sure things run seamlessly, always being one step ahead? Are you a real collaborator?

We are looking for a Junior Executive Assistant to support at senior level in a dynamic and diverse environment. Responsibilities will include, but are by no means limited to:

• extensive diary management – coordinating, gate keeping, ensuring that schedules are adhered to whilst taking account of conflicting priorities and multiple demands on time
• arranging meetings, both internal and external (including conference calls and video conferences), taking account of complex diaries and time-zone differences
• building relationships with clients (internal and external) and their offices
• assisting in the preparation for various meetings
• ensuring appropriate travel arrangements are made, including necessary visas (operating within UBS Travel Policy).
• processing expenses and their reimbursement through Concur
• liaising with numerous management offices and key departments across the Bank
• assisting with the typing and printing of letters, agendas, reports and presentations
• assisting with any IT issues in a timely manner
• updating of team distribution lists.
• other ad hoc tasks

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Your team

You will be working in the Investment Bank within the IB COO team in London.

Your expertise

• ability to work in an efficient and professional manner, both autonomously and as part of a team
• ability to understand the priorities and changing demands of a team in order to adapt support
• high attention to detail, organised and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels as well as with external contacts
• team player
• reliable and trustworthy
• ability to show and use initiative
• flexible, adaptable with a “can-do” attitude
• proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.