Executive Assistant

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King,  sustainability is not just how we do business—it is our business.  Do you dare to look at the world's challenges and see impactful possibilities?  Do you want to contribute to making a better future?  If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home. 

We boldly go.

Where is the work:

On-Site (5 days)

 

 

Executive Assistant

Key Responsibilities

On‑Site Leadership and Office Support

• Manage calendars, scheduling, and meeting logistics of Business Unit President and Country General Manager
• Provide administrative and logistical assistance when visiting senior leaders are on‑site, including meeting coordination, travel arrangements, workspace support, and ad hoc needs
• Manage employee access cards, including issuance, collection, and record‑keeping
  Handle visitor registration, coordinate access, and escort visitors to the office as required
• Maintain office equipment such as the coffee machine and water machine, ensuring they are functional
   

Leadership Meeting Support

• Attend Monthly Operating Review (MOR) meetings and accurately capture minutes, including key decisions, action items, owners, and deadlines
• Distribute meeting minutes to stakeholders and follow up on action items to ensure timely closure

Travel Management (International & Domestic)

• Assist Business Unit President and Country General Manager with end‑to‑end travel request management, including itinerary review, requirement clarification, and ensuring compliance with company travel policies
• Monitor travel approvals and follow up with travellers or approvers to ensure timely processing
• Prepare visa application documents, gather required supporting materials, and coordinate submission to embassies or visa agencies
• Track visa application status and ensure travellers receive visas ahead of scheduled travel
• Maintain a reference library of visa requirements for key RoAP travel destinations
  Review international travel requests for accuracy, completion, and policy alignment
• Coordinate escalations for required approvals and track final approval completion
• Communicate with travellers regarding missing documentation or additional requirement
• Maintain a structured tracking process for domestic travel volume, timelines, and approval status

Factory Witness Test (FWT) Application Management

• Review Factory Witness Test applications for TNSA to ensure justification and required details are complete
• Manage the multi‑level approval routing process
• Track FWT submissions and maintain required documentation for audit and compliance

Document Control & Legal Coordination

• Coordinate the preparation, routing, and collection of signatures for legal documents, contracts, and agreements
• Maintain proper filing, version control, and secure storage of all signed and archived documents
• Support Country General Manager for meeting deck and reports preparation.

Qualifications:

• Minimum 10 years of executive assistant or senior administrative experience
• Minimum Diploma in Business Administration, Management or relevant field.
• Bachelor’s Degree preferred.
• Proven experience supporting senior or executive leadership
• Strong organizational, time‑management, and multitasking skills
• Excellent written and verbal communication abilities
• High proficiency in office productivity tools (email, scheduling, documents, presentations)
• Ability to manage sensitive information with full confidentiality
• Strong problem-solving skills and a proactive, resourceful mindset
• Ability to work independently and adapt in a fast‑paced environment

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.