Payment Admin, Accounts Payable (Contract)

About the team

The Payment Admin (Accounts Payable) is responsible for managing end-to-end invoice processing, payments, and vendor-related transactions with a high level of accuracy and timeliness. This role ensures compliance with internal policies and financial controls while supporting smooth financial operations. The ideal candidate will work closely with internal stakeholders and external vendors to maintain efficient payment cycles and strong working relationships.

What you'll do

1. Payment Processing

• Review, validate, and process supplier invoices accurately and in a timely manner
• Ensure proper matching of invoices against Purchase Orders (PO), Delivery Order (DO), Invoice and Goods Receipts (GR)
• Identify discrepancies and liaise with vendors or internal teams for resolution
• Monitor payment schedules and due dates to prevent late payment penalties
• Execute payments in accordance with agreed terms and company policies
   

2. Reconciliation & Vendor Management

• Perform regular vendor statement reconciliations and ensure account accuracy
• Investigate and resolve discrepancies, unpaid invoices, and outstanding balances
• Serve as the primary point of contact for vendor payment-related inquiries
• Build and maintain strong, professional relationships with vendors and stakeholders
   

3. Documentation, Compliance & Reporting

• Maintain proper documentation and systematic filing of invoices and payment records
• Ensure compliance with internal controls, SOPs, and audit requirements
• Prepare Accounts Payable (AP) aging reports and payment status updates
• Support month-end and year-end closing activities

Requirements

• Diploma or Bachelor’s degree in Business, Finance, Supply Chain, or a related field.
• Experience in administrative work in e-commerce, digital, or tech companies would be an added advantage.
• Fresh graduates are encouraged to apply.
• Proven experience in finance operations, claims processing, or supply chain management.
• Strong proficiency in Microsoft Excel (data analysis, reconciliation, reporting).
• Excellent attention to detail with strong numerical and analytical skills.
• Meticulous with a strong sense of ownership and accountability.
• Exceptional organizational and multitasking abilities.
• Strong communication skills, both written and verbal, with the ability to collaborate effectively with cross-functional teams.
• Ability to adapt to a fast-paced and dynamic work environment.
• Independent, resourceful, and flexible to take on new tasks.