Expansion Admin PIC, SPX Express (Project - based)

What you'll do

Project Coordination

• Support the coordination and execution of site-related projects and operational initiatives.
• Facilitate internal requests and ensure required documentation and approvals are processed in a timely manner.
• Coordinate with cross-functional teams to ensure project requirements are completed according to timelines.

Implementation and Installation Monitoring

• Monitor project implementation activities, including installation and setup of required site infrastructure.
• Coordinate with vendors and service providers to ensure deliverables are completed according to project scope and schedule.
• Track progress and escalate issues when necessary to ensure timely project completion.

System and Administrative Support

• Initiate system configuration and administrative setup required for new sites and operational activities.
• Ensure necessary codes, system records, and project data are properly created and maintained.

Contract and Documentation Management

• Support contract processing and coordinate with relevant teams for review and documentation requirements.
• Maintain organized records of contracts, invoices, and other project-related documents.
• Ensure all required documentation is properly uploaded and archived in company systems/ trackers.

Financial and Compliance Tracking

• Assist in tracking project-related expenses, purchase orders, and financial documentation.\
• Monitor site-related payments such as rent and utilities to ensure timely processing.
• Support compliance requirements and documentation related to financial and vendor transactions.

Site and Operational Monitoring

• Track site readiness and post-project activities including restoration and operational requirements.
• Ensure proper coordination with vendors and internal teams for site-related activities.

Stakeholder Coordination

• Communicate project updates and requirements to internal stakeholders.

Requirements

• At least a Bachelor’s Degree in Management, Communications, Operations Management, or equivalent
• At least 2 year of work experience in business development, project management, and/or sales
• A great track record of successful project management is required
• High proficiency in MS Office and G Suite, especially in MS Excel, Google Sheets, and Google Slides
• Outstanding critical thinking and interpersonal skills
• Strong communication skills in English and Filipino
• Capable of handling multiple tasks and working under pressure
• Required to travel locally