Executive Assistant

About the team

We're looking for a proactive and highly organised Executive Assistant to support our senior leadership team. In this role, you'll help ensure daily operations run smoothly by providing both administrative and coordination support.You’ll thrive here if you’re reliable, detail-oriented, and comfortable juggling multiple priorities in a dynamic setting - all while maintaining professionalism and discretion.

 

 

What you'll do

• Oversee complex calendars: schedule meetings and coordinate appointments with both internal and external stakeholders
• Arrange travel (domestic and international), including preparing itineraries and handling travel logistics
• Prepare meeting materials and briefing notes, and ensure all meeting logistics are set
• Track action items and follow-ups to make sure commitments are met on time
• Handle correspondence (messages and emails), ensuring timely and accurate responses
• Coordinate communications and documentation across different teams and stakeholders
• Accurately prepare and submit expense claims and admin paperwork on schedule
• Support leadership meetings, presentations, internal and external events
• Work closely with the EA team to ensure seamless coordination and provide coverage when needed
• Handle confidential information with utmost discretion and professionalism

Requirements

• Minimum 3 years of experience in an Executive Assistant, administrative, or coordination role
• Strong organisational and time management skills, with the ability to prioritise effectively
• Excellent written and verbal communication skills
• A sharp eye for detail, with a strong sense of follow-through and ownership of tasks
• Ability to excel in a dynamic environment and manage multiple stakeholders
• Proactive in anticipating needs before they arise