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Office Manager - Working Student
PPROBerlin
Apply At PPRO, our mission is to simplify access to local payment methods and our vision is to enable the sale of goods and services to anyone in the world using their preferred way to pay. We empower partners such as Ant Group, PayPal and Stripe to access new markets, connect with more customers, and accelerate their growth.
Our strength lies in our diverse global team with 50+ nationalities and 10+ international locations- all united around one goal – to deliver the best possible products and services to our partners and customers. While our company mission is to keep innovating global commerce, our internal mission is to #chooseaction, #beopen, #thinkcustomer, #gofurther and #wintogether.
We are looking for an energetic, organized, and proactive Working Student Office Coordinator to become the heartbeat of our Berlin workspace. In this role, you will be the driving force behind a smooth, welcoming, and highly efficient daily office environment. Balancing 20 hours a week around your studies, you will manage day-to-day office operations, support our team, and help cultivate a vibrant workplace culture. This is a fantastic opportunity to gain hands-on operational and administrative experience in a fast-paced, international business environment.
What you'll be doing:
Office Operations & Hospitality
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Workspace Management: Act as the main point of contact for the Berlin office, ensuring the workspace remains professional, organized, welcoming, and tidy at all times.
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Inventory & Supplies: Proactively manage and restock office inventory, including kitchen supplies, snacks, beverages, and stationery.
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Vendor Relations: Liaise and build positive relationships with external service providers, including cleaning staff, couriers, building management, and suppliers.
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Facilities Maintenance: Oversee the functionality of office equipment (printers, coffee machines, meeting room tech) and promptly coordinate maintenance or repairs when needed.
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Health & Safety: Assist in maintaining basic workplace health, safety, and security standards, ensuring a safe environment for all employees.
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Visitor Management: Warmly welcome guests, candidates, and visiting international colleagues, ensuring they have an exceptional on-site experience.
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Event Coordination: Take a lead role in bringing our team together by planning and organizing weekly team lunches, office celebrations, seasonal parties, and cultural events.
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Community Building: Act as a culture champion, brainstorming new ideas to make the Berlin office an inspiring and fun place to work.
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Access Control: Coordinate the logistics for office access, managing key cards, fobs, and desk allocations for new starters, guests, and departing employees.
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Financial Admin: Assist with basic office finances by organizing and processing office-related invoices, receipts, and maintaining simple trackers for monthly office expenses.
Facilities & Workplace Experience
People, Culture & Events
Administration & Onboarding Logistics
What you'll need to have:
Current Student Status: You are currently enrolled in a Bachelor’s or Master’s program at a university in Berlin/Brandenburg, with at least 1 year left of studies.
The Right Attitude: You are naturally organized, detail-oriented, and possess a "no task too small" mentality. You love solving problems and helping others.
Communication Skills: Fluency in English (our company language) and a strong command of German (essential for communicating with local suppliers, landlords, and German administrative bodies).
Tech Savvy: Comfortable using standard workplace tools (e.g., MS Office/Google Workspace, Slack).
Availability: Ability to work on-site in our Berlin office across 3 days a week, with flexibility during exam periods.
Collaborative working - We offer a 3 days a week on site expectation. In addition to our 30-day holiday allowance, we also provide a work from abroad policy, enabling employees to work remotely for up to another 30 days per year (pro rated)
Learning and Development - We offer a €500 annual budget to support your professional growth - because investing in your development benefits us all. In addition, we provide leadership cafés, on-the-job training, and other opportunities to help you grow your skills and thrive in your role.
Insurance - Because better safe than sorry - we want our employees to benefit from various insurances including accident insurance, disability insurance, direct insurance (bAV) and travel insurance.
Gym membership - PPRO helps contribute towards the costs of your gym membership, supporting your physical fitness journey while easing the burden on your wallet
Enhance Family Leave - We understand the importance of family - that's why we offer enhanced family leave to support you during key life moments.
Mental Health Platform - We’ve teamed up with a top well-being platform to provide one-on-one therapy, chat therapy, therapist-led courses, guided meditations, and more.
Pet-friendly office - Because work is better with your paw-tners by your side
Our Principles:
We get things done: We are courageous; we take ownership, make decisions and get things done.
We act with trust and integrity: We listen first and challenge respectfully. We seek out and leverage diverse perspectives. We welcome and offer honest and open feedback, always assuming positive intent
We put the customer first: We are laser focused on delivering outstanding outcomes for our customers. We put the customer at the heart of what we do.
We make things better: We boldly explore new ideas and have an unwavering commitment to continuous improvement.
We work as a team: We collaborate closely and value team success over individual achievement.