Executive Assistant

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.

Job Summary:

We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization and with external stakeholders

A successful candidate is proactive, detail oriented, and possesses a great attitude, while thriving in a fast-paced environment. You should be a problem solver, perceptive, articulate, and with an advanced set of skills that you have mastered through experience. You will reflect the values of our company in everything you do each day. You must possess excellent written and verbal skills.

Responsibilities:

• Conduct advanced research and data analysis for special and ongoing department projects.
• Prepare/summarize complex information from raw data using spreadsheets or other software for administrative reports.
• Build mathematical computations in spreadsheets and convert presentation-level materials.
• Respond to inquiries (phone calls, mail, etc.) from internal or external customers.
• Provide direct, superior-level  support to the assigned business area or manager. These duties may include:
• Type memos, memoranda, reports, etc., from drafts, proofread and review for errors.
• Prepare, edit, and assemble presentation materials/agendas.
• Compose letters of a complex nature and correspondence and reports where detailed research may be required.
• Arrange meetings, conferences, and schedule appointments for manager.
• Receive and greet incoming visitors and direct them to the proper individual.
• Perform other functions such as order department supplies, coordinating equipment repair, make department staff travel arrangements, etc.
• Attend meetings as requested to provide meeting minutes.
• Coordinate/maintain the department budget or other record-keeping functions.
• Monitor the budget and review general expenditures to ensure they are within budgeted guidelines.
• May serve as HR liaison by processing personnel activities including coordinating interviews, employee orientation, maintaining payroll records and employee profiles.

Qualifications:

• 10+ years’ experience, most recently working with senior-level management
• Strong interpersonal, administrative, and time management skills
• Excellent verbal and written communication skills
• Strong client interaction skills focusing on customer service
• Ability to handle varied work requirements within multiple internal systems
• Advanced knowledge of PC applications (MS Office) 
• CIB Staff provide administrative support to BTMUS Registered Representative
• Administer general office duties (e.g., filing, copy, mail/fax distribution, receptionist).
• Support departmental duties including updating and maintaining a variety of reports and databases.
• Conduct special departmental assignments as needed.
• Provide data analytics support.

Education:

College degree or an equivalent combination of formal education and experience

The typical hourly rate for this role is between $45.10 to $55.28 depending on job-related knowledge, skills, experience, and location. This is a non-exempt role. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws (including (i) the San Francisco Fair Chance Ordinance, (ii) the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, (iii) the Los Angeles County Fair Chance Ordinance, and (iv) the California Fair Chance Act) to the extent that (a) an applicant is not subject to a statutory disqualification pursuant to Section 3(a)(39) of the Securities and Exchange Act of 1934 or Section 8a(2) or 8a(3) of the Commodity Exchange Act, and (b) they do not conflict with the background screening requirements of the Financial Industry Regulatory Authority (FINRA) and the National Futures Association (NFA). The major responsibilities listed above are the material job duties of this role for which the Company reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of conditional offer of employment, if any.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.

We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual’s associates or relatives that is protected under applicable federal, state, or local law.