Receptionist and Travel & Expenses Coordinator
About Millennium
Millennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation, and focus, Millennium’s mission is to deliver results for our investors. Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management, and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve, and build lasting impact over time. Discover how transformative growth accelerates impact.
Meet the Team
The Corporate Services & Real Estate team is focused on providing and delivering a world-class workplace through the planning, delivery, and management of Millennium’s real estate and workplace services. In the Paris office, the team supports a welcoming, efficient, and well-maintained environment that enables productivity, connectivity, and service excellence for employees and visitors.
What You'll Do
- Serve as the front-of-house representative, providing reception coverage and creating a positive first impression for internal and external visitors
- Welcome and escort guests, screen calls and enquiries, manage meeting room bookings and upkeep, and maintain visitor records, mail handling, filing systems, and calendar scheduling
- Provide administrative support to investment professionals, including restaurant bookings and the coordination of desk setups and access passes for staff visitors and new joiners
- Coordinate international travel arrangements and process expense reports in line with company policies and Travel & Expense guidelines
- Support facilities operations through vendor coordination, responding to service requests, maintaining office presentation, managing office supplies and stock, and monitoring cleaning standards
- Assist with office access control, staff events, departmental functions, and broader office management support across regional teams
- Provide ad hoc support as needed, including holiday cover for the Office Management and Facilities team
What You Bring
- Fluency in French and English, both written and spoken
- Strong attention to detail, accuracy, and follow-through across administrative and coordination tasks
- A proactive, solutions-focused approach, with sound judgment and strong problem-solving skills
- The ability to prioritize effectively and stay organized in a fast-paced, high-pressure, and constantly evolving environment
- Strong interpersonal and communication skills, with the ability to work effectively with stakeholders at all levels
- A collaborative mindset and a willingness to support teammates and broader office needs as required
- Composure, professionalism, and a strong sense of urgency in a busy workplace environment
- Proficiency in Excel and data entry; experience with SAP Concur is a plus