Payroll Clerk

The Payroll / Accounts Clerk is responsible for processing payroll accurately and on time while supporting the finance department with day-to-day accounting and administrative tasks. The role involves maintaining employee payroll records, ensuring compliance with HMRC regulations, processing invoices, reconciling accounts, and assisting with financial reporting.

Payroll Duties

• Process weekly and monthly payroll for employees.
• Collect, review, and verify employee attendance, timesheets, and absence records prior to payroll processing.
• Monitor and maintain attendance data including hours worked, overtime, annual leave, sickness absence, unpaid leave, and other employee absences.
• Liaise with managers to resolve discrepancies in attendance and timesheet records.
• Ensure attendance records are accurately reflected in payroll calculations.
• Calculate wages, salaries, overtime, bonuses, commissions, and deductions.
• Ensure payroll complies with HMRC legislation and company policies.
• Administer PAYE, National Insurance, pensions, and statutory payments (SSP, SMP, SPP, etc.).
• Submit Real Time Information (RTI) reports to HMRC.
• Maintain accurate payroll records and employee data.
• Process starters, leavers, and payroll changes.
• Respond to payroll-related queries from employees and management.
• Prepare and distribute payslips.
• Calculating weekly temp labour hours and laising with temp agencies to ensure correct payments
• Adding temp workers onto tensor payroll management system
• Assist with year-end payroll procedures including P60s and P11Ds where applicable.
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  Accounts Duties

• Reconcile bank accounts, and payroll control accounts.
• Allocation of sales ledger receipts to customer accounts
• Process employee expenses and company credit card transactions.
• Maintain accurate financial records and filing systems.
• Ad hoc finance assistance as required
   

Administrative Duties

• Maintain confidentiality of payroll and financial information.
• Ensure compliance with GDPR and company policies.
• Assist with finance-related projects and process improvements.
• Provide general administrative support to the finance team.