Marketing Events Coordinator

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare’s hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere—we strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture—our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real-world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential. 

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let’s advance the world of minimally invasive care.

Job Description

Primary Function of Position:

Responsible for the end-to-end organization of European marketing events and trade shows.

Roles and Responsibilities:

• Plan and coordinate marketing events and programs (in-person, virtual and hybrid) for the European Marketing Team
• Liaise with internal and external stakeholders to ensure smooth preparation, execution and follow-up of events
• Act as primary point of contact for all event-related logistics (booking forms, sponsorship contracts, communication, project planning)
• Support mobile system reservation, delivery and pick-up with transportation partners
• Create and manage vendors and Purchase Orders (POs), and follow up on invoices
• Ensure compliance requirements are met, including sponsorship agreement, HCP contracts and travel coordination
• Track and manage budgets for each event, providing regular updates
• Submit and or create Marcom asset requests and follow up on delivery
• Collaborate with stakeholders to update the Sales and Marketing Calendar on Salesforce.com
• Leverage digital and AI-powered tools to optimize event processes, reporting, and content activation

Qualifications

Required Knowledge, Skills, and Experience:

• Minimum of 3 years’ experience in congress and event organization, preferably in the medical industry (pharma or medical device)
• Bachelor’s degree or equivalent experience in marketing, event management, communication
• Fluent in English and French; additional languages are a plus
• Strong project management skills with ability to prioritize and manage multiple tasks in a high-pace environment
• Excellent interpersonal and cross-functional collaboration skills
• Vendor negotiation experience preferred
• High attention to detail and reliability
• Strong knowledge of MS Office tools, with advanced Excel skills (data tracking, reporting, dashboards, analysis)
• Comfortable using AI-powered tools to enhance productivity, content development, and operational efficiency
• Experience working in an international / US-based organization is a plus
• Willingness to travel (up to 30%)

#LI-hybrid

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

U.S. Export Controls Disclaimer:  In accordance with the U.S. Export Administration Regulations (15 CFR §743.13(b)), some roles at Intuitive Surgical may be subject to U.S. export controls for prospective employees
who are nationals from countries currently on embargo or sanctions status.

Certain information you provide as part of the application will be used for purposes of determining whether Intuitive Surgical will need to (i) obtain an export license from the U.S. Government on your behalf (note: the government’s licensing process can take 3 to 6+ months) or (ii) implement a Technology Control Plan (“TCP”) (note: typically adds 2 weeks to the hiring process).  

For any Intuitive role subject to export controls, final offers are contingent upon obtaining an approved export license and/or an executed TCP prior to the prospective employee’s
start date, which may or may not be flexible, and within a timeframe that does not unreasonably impede the hiring need. If applicable, candidates will be notified and instructed on any requirements for these purposes. 

This position may be filled at a different job level than listed here depending on
business need and/or on the selected candidate’s experience, knowledge and skills.
Compensation will be based primarily on the job level at which the role is filled and the
candidate’s qualifications, consistent with applicable law.