Vendor Master Data Specialist (German speaker)

At IBM Finance & Operations, we are the backbone of IBM’s transformation driving efficiency, transparency, and smart decision-making across the business. Our teams provide the insight and discipline that guide strategy, ensure financial strength, and enable IBM to invest in innovation and growth. Working in Finance & Operations means combining analytical skills with collaboration and curiosity. You’ll partner with colleagues across functions and geographies, using data, technology, and process excellence to create solutions that improve performance and deliver measurable impact. IBM offers continuous learning, career development, and a culture that values diverse perspectives. Join us and be part of a global team that keeps IBM moving forward, while building your own future in a dynamic and evolving environment.

As a Procurement Operations Specialist, you will provide professional support for purchase order processing and carry out tactical sourcing activities. Your role involves negotiating with suppliers, setting up and maintaining relationships with IBM clients and suppliers, and ensuring compliance with IBM Procurement policies.

Your primary responsibilities will include

• Supplier Onboarding is the process of gathering all the necessary documentation to register and maintain a company as supplier. A sustainable onboarding is the pre-requisite for an effective supply base management and is key enabler to efficiently conduct business, purchase goods and services, and make payments with any company. You as will need to participate as individual contributor to a team with direct responsibilities for supplier assessment and evaluation. Decision making according to the procurement guidelines is a daily routine. Your role & responsibilities: Collect needed documentation from suppliers and stakeholders and follow up when needed through approved channels, e.g. ticketing tool, emails. Perform sanctions checks for the vendors. Perform financial analysis and run financial report about the supplier. Contact and follow up with vendors by means of email or calls Finalize supplier assessment form. Create and maintain supplier master data in dedicated ERP platform. Create and maintain supporting documentation for the creation and changes of vendor master data. Communicate the actions and changes to vendors and stakeholders through approved channels. Assist in information gathering for audit and measurement reporting purposes, etc. Continuously seek for areas for improvement in the process. Exposure to Procurement Tools: Familiarity with procurement-related tools to process POs and document supplier/PO related information. Fluent in English and German, and other foreign language is your advantage. Possess good communication skills, customer-oriented approach (clients & suppliers) and be a team player. Apply strong analytic, problem solving and decision-making abilities. Have good time management, attention to detail and task prioritization skills. Flexibility to undertake any non-routine requests.
• Problem Determination Skills: Experience working with problem determination skills to resolve issues in the purchasing process. ERP systems, preferably SAP S4 HANA Market Intelligence Knowledge: Understanding of market intelligence and benchmarking related to relevant commodities to inform procurement decisions.
• Procurement Tool Familiarity: Exposure to procurement-related tools to process POs and document supplier/PO related information.
• Category Supplier Knowledge: Understanding of specific categories and category suppliers to effectively negotiate and manage relationships. Hungary Enterprise Operations Hybrid Professional BUDAPEST, HU (0812) IBM Hungary International Shared Services Center LTD.