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Job Description Summary:
Executive Secretary (Admin Assistant to VP Franchise)
Key Responsibilities
Executive & Strategic Support
- Provide proactive, high-level executive support to senior leadership, managing complex and constantly evolving calendars, priorities, and deliverables.
- Act as a trusted liaison between executives, internal stakeholders, and external partners across a broad networked organisation.
- Anticipate business needs, identify potential challenges, and implement effective solutions with minimal supervision.
Stakeholder & Business Coordination
- Manage high-level stakeholder engagement, including drafting executive correspondence, presentations, and briefing materials.
- Coordinate and oversee leadership routines, including executive meetings, strategic offsites, and business planning sessions across multiple regions.
- Support cross-functional collaboration in a large, multi-layered organisational structure, ensuring alignment and follow-through.
Travel & Logistics Management
- Lead end-to-end international travel planning, including flights, accommodation, and ground logistics.
- Demonstrate advanced expertise in global visa requirements, consular processes, and travel compliance, ensuring seamless travel execution.
- Manage travel budgets, approvals, and expense reporting in line with corporate policies.
Meeting & Operational Excellence
- Drive the end-to-end coordination of executive meetings, including agenda setting, presentation consolidation, and logistics management.
- Ensure high-quality execution of internal and external events, including senior leadership engagements.
- Maintain operational efficiency within the executive office, ensuring high standards of organisation and delivery.
Qualifications & Experience
- Bachelor’s degree in business administration, or a related discipline.
- 7–10+ years’ experience in a senior Executive Assistant / Executive Secretary role supporting C-suite or senior leadership.
- Proven experience operating within a large, complex, and networked organization, ideally in a leading market environment.
- Demonstrated ability to manage high volumes, competing priorities, and ambiguity with professionalism and composure.
Key Skills & Capabilities
- Advanced proficiency in Microsoft Office, particularly PowerPoint (executive-level presentations), Excel (advanced data handling, reporting, and analysis), Outlook and Teams.
- Exceptional organisational and time management skills, with strong attention to detail.
- High resilience and flexibility, with the ability to adapt in a fast-changing environment.
- Strong interpersonal and communication skills, with the confidence to engage at all organisational levels.
- Proven ability to maintain confidentiality, discretion, and professional integrity.
- Experience working within a networked business model, navigating multiple stakeholders and geographies effectively.
What Sets You Apart
- Proactive, resourceful, and solutions-oriented, with a strong sense of ownership.
- Ability to bring structure to complexity and thrive under pressure.
- Operates as a strategic partner, not just a support function.
Skills:
Computer Applications, Database Entry, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Office Management, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination, Workflow ManagementLocation(s):
South AfricaCity/Cities:
JohannesburgTravel Required:
00% - 25%Relocation Provided:
NoJob Posting End Date:
July 14, 2026Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.