Executive Assistant - Business Finance Leadership

US-CA-Santa Clara5+ years

Job Description

The Executive Assistant provides strategic administrative and operational support to the VP of Business Finance + Commercial Finance and the Business Finance AVP leadership team. Serving as a trusted partner, this role enables the leadership team to operate effectively by managing executive priorities, coordinating leadership activities, and ensuring seamless execution of the organization's operating rhythm. The successful candidate is highly organized, proactive, exercises sound judgment, and thrives in a fast-paced, global environment.

Key Responsibilities

Manage complex executive calendars, travel, expenses, and day-to-day administrative priorities for the VP and AVP leadership team.
Coordinate the Business Finance leadership operating rhythm, including leadership meetings, planning cycles, business reviews, and offsite events.
Prepare and organize meeting agendas, presentations, action items, and executive communications.
Serve as a central coordination point across Business Finance, Commercial Finance, Corporate Finance, Business Partners and other enterprise functions.
Manage confidential information, executive correspondence, approvals, and organizational documentation with professionalism and discretion.
Identify opportunities to improve administrative processes, streamline workflows, and enhance leadership team effectiveness.

Qualifications

Required

Bachelor's degree or equivalent experience.
5+ years supporting senior executives in a complex corporate environment.
Advanced proficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other productivity tools.
Exceptional organizational, communication, and time management skills.
Ability to prioritize competing demands while maintaining accuracy and attention to detail.
Demonstrated discretion in handling highly confidential information.

Preferred

Experience supporting VP or executive leadership teams.
Experience within Finance or another corporate function.
Experience coordinating across global teams and multiple time zones.

Additional Details

This job has a full time weekly schedule. Applications for this job will be accepted until at least July 30, 2026 or until the job is no longer posted.

The full-time equivalent pay range for this position is $46.62 - $72.84/hr plus eligibility for bonus, stock and benefits. Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations

Agilent Technologies, Inc. is an Equal Employment Opportunity and merit-based employer that values individuals of all backgrounds at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to sex, pregnancy, race, religion or religious creed, color, gender, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, protected veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases. Agilent Technologies, Inc., is committed to creating and maintaining an inclusive in the workplace where everyone is welcome, and strives to support candidates with disabilities. If you have a disability and need assistance with any part of the application or interview process or have questions about workplace accessibility, please email job_posting@agilent.com or contact +1-262-754-5030. For more information about equal employment opportunity protections, please visit www.agilent.com/en/accessibility.