Lead Project Coordinator

This Opportunity

WSP is currently initiating a search for a Lead Project Coordinator to support our Phoenix, AZ office. Be involved in projects with our Earth & Environment Texas and Louisiana Teams and be a part of a growing organization that meets our client’s objectives and solves their challenges.    

Your Impact

• Support executive-level staff by providing day-to-day support and project assistance. 
• Prepare and edit project-related reports and analysis, correspondence and communications including letters, memos and reports, potentially including confidential information. 
• Create presentations, arrange meetings, take meeting minutes, schedule appointments, maintain executives calendars and other office calendars, edit correspondence, and perform other related duties. 
• Take responsibility for planning, scheduling, and coordinating team activities in order to effectively and efficiently complete the tasks at hand. 
• Maintain databases and archive all relevant documents, reporting and data requirements, and change requests and approvals. 
• Present data in an easily digestible and appropriate format. 
• Prepare all relevant documentation for meetings and facilitate meetings when necessary. 
• Assists with document controls. 
• Work directly with project teams. 
• Solve problems and identify opportunities for process improvements to meet evolving business needs. 
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures 
• Perform additional responsibilities as required by business. 

Who You Are

Required Qualifications

• High School Diploma or equivalent. 
• 5+ years of experience including 3 years of experience with business process improvement, data analysis, change management, or planning. 
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy. 
• Self-starter capable of taking on tasks with little direction or supervision. 
• Must possess a very high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership. 
• Ability to prioritize and coordinate multiple projects simultaneously. 
• Ability to effectively communicate with project teams, subcontractors, and clients. 
• Ability to thrive in a fast-paced and deadline driven environment. 
• A strong team player with excellent collaborative skills, the ability to work across multiple departments, and manage conflict. 
• Highly proficient in Microsoft Office 365 (Teams, Word, Excel, SharePoint) and Acrobat Pro DC. 
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.  

Preferred Qualifications

• Experience with process mapping, presentations, reporting, gap analysis, risk analysis, and development of data analysis tools. 

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