Accounts Payable Officer and Expense Management Analyst

What if you could shape a career as unique as you?

What you'll do:
• Incorporate a customer centric and service excellence approach in all interactions, operating with
professionalism and integrity.
• Respond promptly and accurately to email and phone enquiries from both external and internal
customers, ensuring confidentiality is maintained at all times.
• Prioritise work to ensure query resolution is consistently within the required timeframes.
• Assist the wider finance team with the provision of AP information as required, to support project
billing, cashflow forecasting and month end reporting.
• Build connections with the wider finance team and WSP colleagues and seek opportunities to
strengthen the knowledge of AP related policies and procedures across the business.
• Provide information to assist with internal audits as required within the NI-52-109 control
framework.
• Assist with the onboarding of vendors, ensuring proactive and accurate communication with both
vendors and WSP colleagues, ensuring onboarding processes are strictly adhered to. 
• Assist with delivering Accounts Payable training for team members, as required.
Invoice Processing and Payments
• Maintain current knowledge of the Delegations of Authority and account coding, ensuring invoices
are appropriately coded and approved.
• Accurate and timely processing of supplier invoices, expenses and direct debit files.
• Prompt and accurate filing of invoices and all related documentation.
• Prepare payment batches for approval, ensuring they are reviewed and finalised without error.
Coordinate to ensure any queries are answered and approvals are completed within the required timeframes.
• Review WSP bank accounts and assist with coding of payment transactions as required. 
• Verify vendor accounts by reconciling monthly statements.
• Ensure receipting is processed accurately and within required timeframes.
• Assist and support the expense management function, as required.
• Be a team player, assisting with other AP processes, as required.
• Actively seek and deliver continuous improvement through process and system efficiencies,
including assisting with projects as required.

Expense Management System Administration
• Provide the primary support for employees in relation to expense management system and processes
e.g. Queries on using the expense system, coding etc.
• Maintain accurate and up to date administration of the expense management system, including
mapping delegations, preparation of extracts for cash/PCard expenses, identification of issues and risks.
• Maintain current knowledge of the Delegations of Authority, ensuring expenses are appropriately
coded and approved.
• Analyse the expense management system for opportunities to improve purchasing decisions and/or
reduce system risks.
• Analyse transactions, ensuring correct documentation and approvals are provided.
• Maintain awareness of new trends and developments related to the system roadmaps incorporates
new developments as appropriate.
• Seek opportunities for improvements in procedures, with subsequent recommendations and
implementation where approved.
• Ensure regular audits are undertaken and outcomes reported to management, including providing
information to assist with internal audits as required within the NI-52-109 control framework.
• Run regular exception reports, e.g. as against policies and procedures, and take appropriate action.
• Prepare reports and analysis of expenses, and usage outcomes and performance.

What we will love about you:

• Preferably minimum of 3 years of Expense Management
and/or Accounts Payable experience within a large organisation.
• Relevant tertiary qualification preferred.
• Experience working within a large organisation in a
customer focused role.
• General accounting knowledge, including Accounts Payable, Accounts Receivable, Expense Management and reconciliations.
• Excellent accuracy and attention to detail.
• Good analytical and problem-solving skills.
• Excellent communication skills, including the ability to clearly present ideas and information.
• Able to work effectively and competently with people at all levels; within and external to the organisation.
• Computer literate; proficient in Windows, MS Word/Excel other Microsoft Office applications and online banking. 
• Models WSP Guiding Principles.
• Strong organisational ability to optimise and prioritise conflicting demands in a busy environment, to achieve deadlines and see responsibilities through to completion.
• Commercial and a level of maturity needed to understand business needs and drivers.
• Client centric approach.
• Resilient, comfortable with change and ambiguity.
• Ability to work collaboratively and demonstrated capability
to perform effectively as part of a team across a matrix type structure.
• Results orientated, with a reputation for, and demonstrated achievement of, key strategic priorities.
• Active commitment to continuous personal improvement.
• A team player and considers the views of others.
• Ensures that confidentiality is respected and maintained at all times.
• High levels of motivation and energy.
• Consistently demonstrates trustworthiness, integrity, professionalism and honesty.
• High emotional intelligence and self-awareness of strengths and potential areas for development.