Asset Management and Building Compliance Coordinator

What if you could shape a career as unique as you?

• Developing templates and governance documentation, and support the delivery of asset
  management strategies and lifecycle outputs using internal system (ADT)
• Supporting the preparation and maintenance of asset registers, condition data, and
  compliance information for asset management and building compliance projects.
• Co-ordinating BWOF and building compliance requirements using our internal software
  system (BICS)
  Providing project and data support to the Asset Management and Building Compliance teams, including spreadsheet preparation, report formatting, and document control.
• Supporting the standardisation of processes, templates, and data across the Property &
  Buildings team.
   
  This position also contributes to growing the Property team and strengthening the profile of the asset management and building compliance team through consistent service delivery and standardised practices of operations.
  
  Technical
• Deliver support services to Asset Management (i.e., development of AM frameworks, AM plans, and
  operationalisation of Asset Management Plans).
• Assist in the reporting for the delivery of building condition assessments, asset data collection, asset
  registers, and site inspection outputs to support broader Asset Management outputs.
• Support the integration of compliance and asset management data into client reporting, lifecycle planning and
  asset intelligence activities, including spreadsheet and database updates.
  Maintain a working knowledge of the practices and needs of compliance and asset management related
  disciplines and support (i.e., real estate, architecture, M&E, HR, IT and finance) the integration of services across functions.
• Support in maintaining accurate records, asset registers compliance schedules, inspections, logs and
  documentation to ensure audit readiness and meet legislative and contractual requirements.
• Demonstrate proficiency with digital compliance and asset management tools and support project teams in maintaining accurate project and asset data.

   

  Project Management

• Support in the management of project work to ensure that projects are completed on time, within budget and
  to the required quality with clear reporting, invoicing and record systems. Ensure projects achieve the planned profit.
• Actively seek feedback from project teams, reflecting on the performance of the team and support to apply
  this knowledge to future projects.  Regularly share this knowledge with your WSP colleagues.
  
  Business Improvement
• Support the documentation, maintenance, and continuous improvement of standard operating procedures,
  templates, and workflows used by NZ teams (e.g. reporting templates, trackers, briefing formats)
• Assist in identifying process inefficiencies by reviewing current workflows and highlighting rework, delays, or duplication.
• Maintain process registers and improvement logs, tracking agreed changes and updates.
• Support rollout of standardised tools and templates across projects, aligned with agreed NZ–Manila ways of working.
  
  Client Management
• Contribute to the team to ensure consistent delivery to all clients of a service that provides valuable business solutions on time and within budget.
• Work to ensure that WSP are delivering a consistent and high level of service to all clients of a service that provides valuable business solutions on time and within budget.
• Make complex issues easier to understand for both clients and team members.
• Develop communication and relationship building skills that continuously enhances the company’s credibility.
• Ensure the delivery to all clients of a service that provides effective business solutions on time and within budget.
• Build and maintain strong working relationship with other WSP offices.
  
  Self-Development
• Take the lead to establish personal career experiences, development and performance goals through regular and relevant Thrive conversations.
• Keep up to date with developments in your professional area.
• Make use of expert collaboration opportunities such as PANS to develop and maintain a network of
  technical/professional support and excellence.
• Achieve and/or maintain professional registrations/licences relevant to your role.
• Update the Capabilities Database for sharing capabilities and qualifications within the business.
• Regularly reflect on the contribution you make to your team culture to embrace diversity, strive for excellence and demonstrate our Guiding Principles.
  
  Other
• Comply with all roles specific Safety, Health, Environment and Quality (SHEQ) obligations as detailed in the employment agreement and WSP policies, procedures and matrices (which may be introduced or updated from time to time).
• Take responsibility for your self-development including developing goals through regular and relevant Thrive conversations, completing specified eLearning tasks, keeping up to date with relevant developments in your practice area and updating the Capabilities Database for sharing capabilities and qualifications within the business.
• Achieve and/or maintain professional registrations/licences relevant to your role.
• Perform other duties which are reasonably incidental to this position, as directed by the Company from time to time.