Project Coordinator - Transportation
WSPThis Opportunity
WSP is currently initiating a search for a Project Coordinator to support Utah projects for the transportation and infrastructure team based in WSP’s South Jordan, UT office. The person will be assigned to a project office in Holladay, UT for 50% of the time to assist a project team, client, subcontractors, and visitors.
Your Impact
Support executive-level leaders and project managers by providing day-to-day administrative support and project assistance.
Prepare, draft, and edit project-related reports, correspondence and communications including letters, memos and reports, PowerPoint slide decks, and potentially confidential information.
Arrange meetings including polling dates/times, scheduling room reservations, handling food ordering, conference room preparation, and taking meeting notes.
Provide general admin support for transportation executives including expense report prep, travel arrangements, and other items as assigned.
Keep a tracking log of T&I projects’ major contract dates, deadlines, and order insurance certificates and renewals before expiration.
Coordinate with WSP facilities team to execute office administrative items for the project office.
Work within our intranet databases to support project managers with data entry and reporting.
Assists with document controls, filing, and general organization.
Solve problems and identify opportunities for process improvements to meet evolving business needs.
Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
Perform additional responsibilities as required by business.
Who You Are
Required Qualifications
- High School Diploma or equivalent.
- 5+ years of experience
- Excellent interpersonal, written and verbal communication skills, highly organized, and detail-oriented with a commitment to achieving a high level of accuracy.
- Self-starter capable of taking on tasks with little direction or supervision.
- Must possess a high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
- Strong computer and typing skills.
- A strong team player with excellent collaborative skills and the ability to work across multiple departments.
- Proficient in Microsoft Office 365 (Teams, Word, Excel, PowerPoint, SharePoint) and Acrobat Pro DC. Know how to use style guides and templates.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
- Must be able to travel to and from project offices, client offices, and main office as required.
- Must be able to carry up to 25 pounds.
- Flexible to allow part time or full time status.
Preferred Qualifications
- Associates or Bachelor’s degree desirable.
- Ability to create pivot tables and reports in Excel.
- Ability to develop slide decks following templates and creating PowerPoint Smart Graphics and Tables.
- Knowledge of BlueBeam, ProjectWise, and ProCore a plus.
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