Office Administrator (12-Month Contract)

Thornhill, ON, Canada$50,500 - $66,800

What if you could redefine what’s possible? With us, you can.

With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP

The Opportunity

Build the Future with Us

As an Office Administrator, you’ll be the welcoming face and organizational backbone of our offices across Canada. This role plays a key part in creating a positive first impression for clients and visitors while ensuring our workplaces operate smoothly, safely, and efficiently every day.

Your Impact

Welcome and direct clients and visitors in a cordial and professional manner.
Answer phone calls through the MS Teams platform and respond to maintenance and security requests.
Maintain, reserve, and support the cleanliness of front‑of‑house conference rooms, including client catering requests.
Monitor logbooks, issue visitor badges and office supplies, and assist with workstations, staff lockers, and parking directions for personal and company vehicles.
Distribute security cards to staff, ensuring cardholder agreements are completed and signed, including onboarding and offboarding support.
Support the Facilities team with service request management across offices and maintain a clean, safe, and functional reception area.
Manage mail, packages, invoices, cheques, floor plans (including Flowscape where applicable), coffee stations, office supplies, visitor IT support (Wi‑Fi, monitors, connections), walk‑in service requests, and other assigned administrative tasks.

The Skills That Set You Apart

More than one year of experience in reception or a similar administrative role.
Excellent communication and interpersonal skills with a professional phone manner.
Fluent spoken and written English (mandatory).
Proactive approach with the ability to deliver courteous and prompt service to clients and visitors.
Proven ability to handle sensitive and confidential information with discretion.
Flexibility and strong multitasking skills in a team‑based environment.
Intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook; French language skills are an asset.

Why Choose WSP?

Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

Proudly Canadian – we are a Top 100 Employer in Canada for 2026.
A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach.
Limitless opportunities start here. Whether it’s across the country or around the globe, we help you tailor your role to match your ambition — because your growth drives ours.
Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP

Compensation

AB, BC, NT, NU, SK & YT: $50,500 – $66,800
MB & ON: $46,000 – $63,400
NB, NL, NS, PE & QC: $45,600 – $60,500

Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.