HR Shared Services (People Support Specialist)

If you’re passionate about building a better future for individuals, communities, and our country—and you’re committed to working hard to play your part in building that future—consider WGU as the next step in your career.

Driven by a mission to expand access to higher education through online, competency-based degree programs, WGU is also committed to being a great place to work for a diverse workforce of student-focused professionals. The university has pioneered a new way to learn in the 21st century, one that has received praise from academic, industry, government, and media leaders. Whatever your role, working for WGU gives you a part to play in helping students graduate, creating a better tomorrow for themselves and their families.

The salary range for this position takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs.

At WGU, it is not typical for an individual to be hired at or near the top of the range for their position, and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is:
 

Grade: Services 207

Pay Range: $24.32 - $35.28

Job Description

The P&T People Support Specialist II is a dynamic and challenging role that meaningfully impacts Western Governors University’s (WGU) employee experience and People & Talent operations.

This role is part of a team that is responsible for providing answers and guidance to employees, encouraging self-service where appropriate, and supporting a wide range of behind-the-scenes functions vital to the delivery of P&T services, programs, and policies. The team works alongside and continuously collaborates with subject matter experts (SMEs) throughout P&T.

The P&T People Support Specialist II is a great way to expand or build a career in human resources as it directly supports the employee experience, including recruitment, payroll, compensation, benefits, employee relations, diversity, people development and more. This position also performs advanced administrative/operational/customer support duties that require independent initiative and judgment.

 

The HR Shared Services ( P&T People Support Specialist II) is part of a team that is responsible for providing answers and guidance to employees, encouraging self-service where appropriate, and supporting a wise range of behind-the-scenes functions vital to the delivery of People & Talent services, programs, and policies. This role works alongside and continuously collaborates with subject matter experts (SMEs) throughout P&T. This role directly supports the employee experience, including recruitment, payroll, compensation, benefits, employee relations, diversity, people development, and more. The Support Specialist II will perform moderate to advanced administrative, operational, and customer support duties that require initiative and judgment.

Job Duties

• Onboards new employees, completing all essential tasks post-offer acceptance through day one and beyond.

• Provides impeccable service and support through accurate and timely responses to employees’ People & Talent related questions.

• Performs Workday actions related to employees’ work and life events in accordance with established training and procedures.

• Processes unemployment claims.

• Conducts verification of employment.

• Performs data reconciliation.

• Partners with People Tech on system updates throughout the year.

• Performs troubleshooting.

• Collaborates with P&T People Center team members and P&T SMEs to continuously improve and streamline the employee experience and certain related operations.

• Writes, reads, and interprets technical HR materials, contracts, plans, policies, and related documents.

• Participates in on-going training around effectively responding to employee inquiries, core subjects across P&T, and the use of case management tools and people systems.

• Processes routine system transactions in a manner consistent with established procedures and deadlines.

• Performs all tasks and duties in accordance with established service level agreements (SLAs).

• Suggests opportunities for process improvement and implementation of best-practice solutions.

• Consistently applies strong analytical orientations, attention to detail, and business acumen.

• Maintains confidentiality, neutrality, and calm in addressing sensitive situations.

• Promotes continuous improvement.

• Performs other job-related duties as assigned.

Knowledge, Skills, and Abilities

• Ability to work both independently and as a collaborative team member.

• Ability to manage and prioritize workflows; excellent organizational skills.

• Collaborative self-starter, with the ability to thrive in a fast-paced environment.

• Detail-oriented with effective time management skills.

• Strong work ethic, cultural competency, collaborative orientation, and eagerness to take on new assignments.

• Strong interpersonal skills in dealing proactively with all levels of internal and external individuals.

• Keen interest in contributing to the success of the team and each of its members, including actively fostering a feeling of belonging within everyone.

• Ability to make professional presentations and to communicate technical matters effectively and persuasively in writing, through emails and reports, or verbally.

• Ability to recognize possible root causes, identify drivers of outcomes, and recommend improvements. Collaborate with P&T SMEs as needed.

• Demonstrated proficiency with MS Office products.

• Ability to develop a working knowledge of human resources trends, laws, and regulations.

• Possesses interest in furthering career in Human Resources.

• Strong verbal and written communication skills

• Knowledge of help desks, including help desk support software, such as ServiceNow

Minimum Qualifications

• High School Diploma

• 2 years of Human Resources or Customer Service experience

• Experience entering and maintaining data within computer systems.

• Equivalent relevant experience performing the essential functions of this job may substitute for education degree requirements. Generally, equivalent relevant experience is defined as 1 year of experience for 1 year of education and is the discretion of the hiring manager.

Preferred Qualifications

• Bachelor's Degree in a related field

• General knowledge of Benefits, Compensation, Payroll, and Talent Acquisition processes.

• ServiceNow or Workday experience.

• PHR or SHRM-CP Certification or demonstrated progress toward certification.

Job Description Disclaimer: This position description provides the major duties/responsibilities, requirements and working conditions for the position. It is intended to be an accurate reflection of the current position, however management reserves the right to revise or change as necessary to meet organizational needs. Other responsibilities may be assigned when circumstances require.

This position requires occasional travel of up to 20%, including required attendance at designated company summits (typically one to two per year). Additional travel may include conferences, visits to company locations, and other business-related events as needed. Additional travel may be assigned as needed to support business requirements.

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Position & Application Details

Full-Time Regular Positions (classified as regular and working 40 standard weekly hours): This is a full-time, regular position (classified for 40 standard weekly hours) that is eligible for bonuses; medical, dental, vision, telehealth and mental healthcare; health savings account and flexible spending account; basic and voluntary life insurance; disability coverage; accident, critical illness and hospital indemnity supplemental coverages; legal and identity theft coverage; retirement savings plan; wellbeing program; discounted WGU tuition; and flexible paid time off for rest and relaxation with no need for accrual, flexible paid sick time with no need for accrual, 11 paid holidays, and other paid leaves, including up to 12 weeks of parental leave.

How to Apply: If interested, an application will need to be submitted online. Internal WGU employees will need to apply through the internal job board in Workday.

Additional Information

Disclaimer: The job posting highlights the most critical responsibilities and requirements of the job. It’s not all-inclusive.

Accommodations: Applicants with disabilities who require assistance or accommodation during the application or interview process should contact our Talent Acquisition team at recruiting@wgu.edu.

Equal Employment Opportunity: All qualified applicants will receive consideration for employment without regard to any protected characteristic as required by law.