Executive Assistant, E3

Why You'll Love This Opportunity

• Partner directly with influential senior leaders.
• Make a meaningful impact on university-wide initiatives.
• Build relationships across a diverse network of stakeholders.
• Contribute to the mission of transforming lives through education.
• Join a collaborative and purpose-driven organization where your work is valued and visible.

What You'll Do

Partner with Senior Leadership

• Serve as a trusted liaison between senior leadership and internal and external stakeholders.
• Represent the university with professionalism and discretion in interactions with leadership, faculty, staff, students, and external partners.
• Coordinate and facilitate communication across a variety of audiences and initiatives.

Manage Executive Priorities

• Oversee complex calendars, scheduling meetings, appointments, and travel arrangements.
• Anticipate leadership needs and prepare materials to ensure successful meetings and engagements.
• Help leaders stay organized and focused on strategic priorities.

Coordinate Meetings & Events

• Plan and support meetings, conferences, and special events.
• Prepare agendas, document meeting outcomes, and track action items and deliverables.
• Ensure timely follow-up and accountability on key initiatives.

Support Communications

• Manage incoming and outgoing communications on behalf of senior leadership.
• Draft, edit, and proofread correspondence, reports, presentations, speeches, and other executive communications.
• Maintain a high standard of professionalism, accuracy, and confidentiality.

Travel & Expense Management

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation.
• Prepare travel documentation and expense reports in compliance with university policies.
• Track corporate card expenses and support budget-related activities.

Manage Office Operations

• Oversee day-to-day administrative functions and office operations.
• Maintain organized electronic and physical filing systems.
• Coordinate office resources, supplies, and equipment as needed.

Drive Special Projects

• Support strategic initiatives and special projects assigned by senior leadership.
• Conduct research, gather insights, and compile data to assist decision-making.
• Contribute to process improvements and operational excellence.

What You'll Bring

Knowledge, Skills & Experience

• Strong analytical skills with the ability to interpret data and identify trends.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion.
• Exceptional organizational skills with a strong attention to detail and follow-through.
• Excellent written and verbal communication skills, with the ability to communicate effectively across all levels of the organization.
• Strong time-management skills and the ability to successfully manage multiple competing priorities.
• Proficiency with Microsoft Office Suite and related business applications.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.

Minimum Qualifications

• Associate degree
• Four (4) years of related executive support, administrative, or office management experience.