Associate Executive Specialist, Technology

About this role:

Wells Fargo is seeking an Associate Executive Specialist to support Fraud & Claims Technology and the Platform and Infrastructure Transformation, AI & Automation Enablement team. This role provides core executive administrative support, including ad hoc project and business support, such as coordinating meetings, tracking deliverables, and preparing routine reports. In addition, this role plays a key part in site coordination, employee engagement, serving as a central connector between leadership and cross‑functional partners.

In this role, you will:

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Be responsible for compiling information, preparing moderately complex reports
• Perform complex administrative, transactional, operational, or customer support tasks
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Proven ability to interact professionally and confidently with C-suite executives, senior leadership, and external clients, serving as a trusted extension of leadership.
• Exceptional verbal and written communication skills, with the ability to convey information clearly, concisely, and with appropriate executive tone.
• Proven track record of handling highly sensitive and confidential information with the utmost discretion, diplomacy, and sound judgment.
• Highly organized with advanced ability to manage competing priorities, multitask effectively, and execute in fast-paced, deadline-driven environments.
• Demonstrated ability to work independently, anticipate leadership needs, and proactively manage calendars, travel, and logistics with minimal oversight.
• Strong interpersonal skills with a commitment to teamwork, fostering collaboration across all organizational levels to ensure seamless support and coverage.
• Exercises sound judgment in problem solving, identifies process improvement opportunities, and consistently delivers timely, high-quality outcomes.
• Advanced proficiency in Microsoft Office (including PowerPoint and Excel), along with demonstrated experience in executive calendaring, travel coordination (domestic and international), and expense management systems (e.g., Concur).
• Ability to identify and manage risks, communicate status and drive actions to resolution
• Experience utilizing AI/Copilot
• Orchestrate executive priorities and schedule, optimizing time and resource allocation while serving as a proactive advocate for the leader’s goals and interests

Job Expectations:

• This position offers a hybrid work schedule.
• This position is not eligible for Visa sponsorship

Job Locations:

• 194 Wood Ave S, ISELIN, NJ 08830

Pay Range
 

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace.  Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.