The Position  

  Responsibilities

• Supporting the Events Manager to plan and execute a number of events across EMEA and gain an understanding of the channel requirements 

• Source and manage vendors for events including restaurants, hotels, meeting rooms and catering  

• Manage logistical planning and on-site support at events where necessary 

• Coordinate alongside Events Manager to track event spend and budgets for the events they are working on 

• Build and maintain relationships with internal stakeholders to understand their business priorities  

• Work with the EMEA marketing team to develop promotional materials and communications for events such as dedicated event microsites, email communications and social promotion, and develop bespoke stand design/formatting in keeping with the firm’s brand guidelines  

• Build relationships with external suppliers, venues, and vendors to achieve the highest standards of excellence and cost efficiencies  

• Tracking event metrics and ROI/success stories  

• Track and manage Wellington’s event merchandise and storage inventory  

• Process and track event related invoices and event contracts  

• Update English event website pages on a quarterly basis & hero banners  

• Ensure all events meet risk, brand and regulatory requirements 

• Follow necessary processes and procedures to support the EMEA events function and the Global Marketing function 

Qualifications preferred: 

• 1-3 years of previous experience with events and/or administration, preferably in a financial or other professional services environment  

• High level of proficiency in software packages such as MS Outlook, Word, Excel, PowerPoint 

• Highly organised with strong attention to detail, excellent time management and strong work ethic 

• Excellent communication skills, both written and verbal 

• Quick learner who is highly motivated and a proactive self-starter 

• Ability to build productive business relationships 

• Thrives in a fast-paced environment with the ability to manage multiple projects independently 

• Language skills of German, Italian or Spanish desired but not required  

• Experience with event technology such as On24 and Bizzabo desired but not required