WBSJ - Coordinator, Retail

• Provide administrative and operational support to the Retail Senior Director and Retail team, ensuring the smooth and efficient running of day-to-day business activities.

• Coordinate meetings, team events, presentations, reports, travel arrangements, and business documentation to support effective team operations.

• Manage office facilities, supplies, equipment, and workplace services, maintaining a safe, organized, and professional working environment.

• Support onboarding activities, including coordinating access, equipment, business cards, and workplace setup for new team members.

• Manage vendor administration and payment processes through SAP, including vendor setup, purchase orders, invoice resolution, goods receipt processing, and payment support.

• Build and maintain effective relationships with internal stakeholders, suppliers, and service providers to ensure operational requirements are delivered efficiently.

• Identify opportunities to improve processes, enhance service delivery, and support ad hoc projects and business initiatives as required.

Qualifications & Experience

Required

• Native-level Japanese communication skills and Business-level English Communication skills.

• Experience in an administrative, coordinator, executive assistant, or business support role.

• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.

• Strong communication skills, with the ability to work effectively across teams.

Preferred

• Experience supporting retail, hospitality, entertainment, or customer-facing operations.

• Experience using SAP or similar procurement, finance, or work order management systems.

• Experience supporting travel arrangements, expense management, and vendor coordination.

• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and Outlook.