Senior Reconcilliations Associate

About Vanguard 

More than 45 years ago, John C. Bogle had a vision to start an investment company that did things differently. A company with no external shareholders. Where all the profits were invested back into the business and used to lower costs. Evidently, it was as bold as it was brilliant. To this day, Vanguard Group still has no external shareholders. That means no share prices to protect, and no profits to generate for outside owners.  

Today, Vanguard is one of the world’s largest investment management companies, serving more than 50 million investors worldwide. For more than 25 years Vanguard Australia has been supporting individual investors, financial advisers, and superannuation members to achieve their long-term financial goals.  

About Reconciliations Team 

This team ensures  daily reconciliations between our investment book of records and custody have been performed accurately and timely within the control framework. All crew are expected to provide support, manage any exceptions identified and serve as an escalation point for the team.. 

 
Duties and Responsibilities 

• Ensure the timely and accurate completion of cash, position and transaction reconciliations across various portfolios and investment instruments. 

• Resolves escalated issues; provides 4-eyes sign-off for compliance.  Assists supervisor with oversight of the unit as assigned. Provides regular feedback to Team Leaders regarding crew performance. 

• Understands and demonstrates a thorough knowledge of team expectations and guidelines by adhering to policies and procedures, as well as maintain capability to complete outputs in a supporting role if necessary.  

• Co-ordinates, monitors and authorizes daily functional responsibilities across reconciliations, redistributing resources where necessary. Ensures team deliverables and controls are completed timely and accurately. 

• Identifies opportunities, makes recommendations, and leads process improvement initiatives to gain efficiencies and ensure quality 

• Independently completes initiatives/projects as assigned by completion date. Writes, analyses, and presents management reports identifying trends and summarizing results in order to recommend changes or continued compliance with existing processes. 

• Establishes and maintains effective working relationships with both internal and external clients and business partners. Leads regular communication with banks to ensure resolution of outstanding rec items 

•  Participates and/or leads special projects and performs other duties as assigned. 

Qualifications 

• Undergraduate degree or an equivalent combination of training and experience. 

• Minimum two years of business related experience. 

• High level analytical and problem solving 

• Ability to manage multiple priorities under strict deadlines 

• Ability to understand complex technical issues. 

• Proficiency with Word, Excel and other Microsoft applications preferred 

• Excellent leadership, interpersonal and motivational skills. 

• Customer service orientation with excellent interpersonal and communication (oral and written) skills; team player with positive attitude. 

 
Inclusion Statement 

Vanguard’s continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: “Do the right thing.” 

We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard’s core purpose through our values. 

When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard’s core purpose. 

Our core purpose: To take a stand for all investors, to treat them fairly, and to give them the best chance for investment success. 

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.