Executive Assistant - Private Funds Group

Your role

Are you detail-oriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next?

We are seeking an experienced Executive Assistant to provide high level support to our senior bankers in PFG Global Banking business, based in New York. You should be a self-motivated individual who takes initiative and enjoys working in a high-performance environment with a desire to proactively contribute to the business objectives.

We’re looking for an Executive Assistant to:

• manage calendars including conference calls, travel, and client meetings
• assist with incoming and outgoing communications and coordination of department meetings and with offshore colleagues
• provide administrative and organizational support including invoice & expense administration
• assist with staff engagement initiatives and ad-hoc admin duties

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

Your team

You’ll be working in the Americas Global Banking business in New York and play a key part in representing the business when dealing with internal and external parties. As an ambassador for the brand, you will be intuitive to the needs of clients and the team and provide seamless support across a variety of situations.

Your expertise

• ideally you would have over 5 years of Executive Assistant experience in global banks, relevant admin support experience in investment banking is preferred
• proficient in Microsoft Office and (Outlook, TEAMS, Word, PowerPoint, Excel)
• resilient with the ability to prioritize and work under pressure with tight deadlines
• keen attention to detail, organized and able to seamlessly multitask
• proven written and verbal communication skills
• comfortable interacting with colleagues at all levels
• flexible, adaptable, can-do attitude
• able to work flexible hours, when needed
• proactive and positive mindset

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.