Mutual Fund Core Processing Specialist - US Shift

Key responsibilities

Are you incredibly organized with an eye for detail? Do you know how to take care of business?

We are looking for someone like that who can



We are seeking a detail-oriented and proactive Mutual Fund Core Specialist to join our operations team. This role is responsible for all operational aspects of mutual fund processing while supporting key functions that ensure accuracy and timeliness in trade execution. The ideal candidate will possess strong analytical skills, excellent communication abilities, and a collaborative mindset to work across internal teams and external parties.


Key Responsibilities:

Trade Execution & Processing

Assist in entering mutual fund trades into internal systems with precision and speed.

Confirm trade eligibility based on fund rules, account setup, and compliance guidelines.

Monitor trade activity throughout the day to ensure timely execution and settlement.

Support wire entry and ensure proper routing of funds to meet trade settlement deadlines.

Reconciliation & Issue Resolution

Reconcile mutual fund positions and transactions daily at both the CUSIP and account level.

Identify and resolve breaks or discrepancies in trade data, escalating issues when needed.

Collaborate with internal teams (operations, technology, compliance) to troubleshoot and resolve trade-related issues.

Communication & Collaboration

Interact with fund companies, custodians, and counterparties to clarify trade details and resolve exceptions.

Maintain clear and professional communication across departments to support smooth trade processing.

Support audits, internal controls, and process improvement initiatives related to reconciliation and transfer processes.

Document procedures and contribute to training materials for both onshore and offshore teams.

Join us

At UBS, we know that it's our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. And we use artificial intelligence (AI) to work smarter and more efficiently. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.
We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can always contact us.

The team

You’ll be working in the Wealth Management Mutual Funds Operations team, supporting all operational aspects related to mutual fund products. Our team operates across multiple locations and plays a critical role in ensuring the accuracy, efficiency, and integrity of mutual fund transactions and processes.

Your skills and experience

Bachelor’s degree in Finance, Accounting, Business, or related field.

Ideally 3+ years of experience in operations environment; reconciliation and/or ACAT processing knowledge is a plus.

Understanding of mutual fund products, CUSIP-level data, and account structures.

Experience working with offshore teams and cross-functional communication.

Proficiency in reconciliation tools and systems; experience with ACAT platforms is a plus.

Excellent problem-solving, organizational, and interpersonal skills.

Ability to work independently and manage multiple priorities in a fast-paced environment.

About us

UBS is a leading and truly global wealth manager and the leading universal bank in Switzerland. We also provide diversified asset management solutions and focused investment banking capabilities. Headquartered in Zurich, Switzerland, UBS is present in more than 50 markets around the globe.
We know that great work is never done alone. That’s why we place collaboration at the heart of everything we do. Because together, we’re more than ourselves. Want to find out more? Visit ubs.com/careers.