Marketing Specialist/Program Coordinator

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Where is the work:

Our BrainBox AI Workplace Presence model dedicates specific in-office days each month to focus on relationships, learning and innovation.

About the role:
We are looking for a highly organized, proactive, and detail‑oriented Marketing & Public Relations Activation Coordinator to support key initiatives across our Marketing, Sales, and Public Relations teams. This role is ideal for someone early in their career who is eager to learn, collaborate across functions, and help bring strategic marketing and PR projects to life.

As a Marketing & Public Relations Activation Coordinator, you will play a hands-on role in supporting marketing and sales activation efforts while also helping expand our PR reach, strengthen media relationships, and amplify customer success stories.

What you will do:

• Marketing & Sales Activation

  • Support cross-functional marketing projects designed to activate and enable various direct and indirect sales channels.

  • Support various internal and external marketing and AI Lab programs and events

  • Help manage project timelines, deliverables, follow-ups, and status reporting to ensure initiatives move forward smoothly and reach completion.

  • Assist in developing and organizing marketing, sales, and internal communications assets, presentations, and supporting collateral.

  • Conduct basic research to identify insights that inform marketing strategies and customer engagement opportunities.

  • Coordinate updates between marketing, PR, and sales partners to maintain alignment and ensure timely progress.

• Public Relations & Communications

  • Assist with outreach to journalists, media outlets, and industry publications to help extend our brand narrative and visibility.

  • Update and maintain materials needed for PR outreach, such as media lists, background messaging briefs, and pitch drafts.

  • Support the creation of new media materials, such as byline articles, talking points, podcast angles and message briefs, in support of cross-brand storytelling efforts

  • Contribute to internal communications needs by helping draft internal updates, gathering content inputs, and supporting cross‑team messaging alignment.

  • Support the award applications process and pipeline, ensuring submission deadlines and requirements are met.

  • Facilitate PR team partnership with Customer Success to help identify customer story opportunities and support early-stage conversations that may lead to case studies, media features, or speaking engagements.

  • Track and maintain documentation of PR activities, award calendars, and media engagement records.     

  • Gather and compile basic PR performance metrics (media activity summaries, coverage tracking, etc.) to support PR reporting.

What you will bring:

• Strong written and verbal communication skills, with an eagerness to learn best practices in marketing and PR.

• Excellent organizational abilities and attention to detail, especially when managing multiple tasks or timelines.

• A collaborative mindset and the ability to work effectively with cross-functional teams.

• Curiosity, initiative, and a willingness to take on new challenges.

• Basic familiarity with marketing concepts, media relations, or content development is a plus but not required.

• Proficiency with Microsoft Office and an interest in learning new tools and systems.

Why This Role Matters

This role offers the opportunity to contribute directly to the success of our sales channel, expand our PR reach, launch important AI Lab initiatives, and help bring impactful customer stories to market. You’ll gain experience working with multiple teams, learn foundational marketing and PR skills, and play a crucial part in moving high‑visibility projects forward.

Annual Base Salary Range or Hourly Base Pay Range:

$40,500.00 - $58,205.00

Compensation Type:

Salary

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer: We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience,  travel requirements, and union designation.   Our compensation range is generally based on the national average for the country.  Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

This posting is for an existing vacancy. The position is imminently available, and qualified candidates will be considered for immediate placement.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.