Stock Transfer Administrator - Data Entry (1 year contract)

Venture outside the ordinary - TMX Careers

The TMX group of companies includes leading global exchanges such as the Toronto Stock Exchange, Montreal Exchange, and numerous innovative organizations enhancing capital markets.  United as a global team, we’re connecting cross-functionally, traversing industries and geographies, moving opportunity into action, advancing global economic growth, and propelling progress. Through a rich exchange of ideas, meaningful collaboration, and a nimble operating model, we're powering some of the nation's most critical systems, fueling capital formation and innovation, bringing increased opportunity to business visionaries, product ingenuity to consumers, and career exploration to our team.

Ready to be part of the action?

Overview of Position:
The Stock Transfer Administrator – Data Entry is responsible for the precise input of the shareholder information across multiple registrar systems. This role focuses on the lifecycle of data: entering, updating, and auditing records to ensure the highest level of accuracy and confidentiality. This individual is also responsible for various administrative duties within the Operations group.

This role is fully in office (5 days/week) - based in Toronto, ON.

Key Accountabilities:

• Batch Processing: Execute timely data entry of all batches, reviewing source documents for deficiencies and resolving discrepancies according to desk operating procedures.
• System Maintenance: Perform manual loading of records into registrar systems and update internal tracking tools, including Trello.
• Quality Assurance: Verify inputted data against physical and digital documents to ensure 100% accuracy and compliance with internal standards.
• Operational Support: Support the team in resolving incomplete documentation by communicating requirements back to the appropriate stakeholders

Must have(s):

• Ability to prioritize, multi-task and meet strict deadlines
• Ability to analyze, problem solve and work independently with minimal supervision
• A working knowledge of the securities industry
• A willingness and ability to adapt to a changing environment and responsibilities
• Ability to organize and prioritize tasks effectively and communicate with peers and all levels of the company
• Must have a flexible schedule to work overtime as required
• High attention to accuracy and detail

Qualifications:

• Strong organizational, interpersonal and communication skills
• Excellent computer skills – MS Office Suite and Google Workspace
• Previous experience in an office environment

Salary Range: $20 - $24/hr

Please note that the salary range included is a guideline only. The salary offered may vary based on factors, including, but not limited to, the successful candidate’s relevant knowledge, skills, and experience. 

The recruiting efforts for this role are intended to fill a vacant position.

In the market for…

Excitement - Explore emerging technology and innovation, as well as ventures and digital finance that shape the future of global markets! Experience the movement of the market while grounded in the stability of close to 200 years of success.

Connection - With site hubs in some of the world’s most multicultural cities, we leverage our size and structure to create rich connections and belonging while experiencing powerful global impact through our work.

Impact - More than a platform, we use our talents to power mission-critical systems that drive global economic advancement, innovation, and growth. As well, our employee-led Team Impact spreads social good via our giving strategy.

Wellness - From empathetic leadership to a culture of flexibility and balance, we believe wellness at work creates the maximum yield and a stronger “we”. Plus, with a cloud-first and hybrid workstyle, as well as generous time-off and leaves, we support a life well lived! 

Growth - From a growth mindset in our work, to expansion in our business, TMX is home to action-takers energized by the achievement of ambitious growth.

Ready to enrich your career with impactful work, leaders who truly care, and the flexibility and programs to help you thrive as part of #TeamTMX ? Apply now.

Please note that our company is not currently sponsoring work permit applications and the applicant must be authorized to work in the country where this position is located. 

TMX is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.