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Legal Workflow Administrator
Thomson ReutersPoland, Gdansk
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We are seeking a detail-oriented and tech-savvy Legal Workflow Administrator to join our dynamic legal operations team. The successful candidate will play a crucial role in streamlining our legal processes, managing administrative tasks, and supporting the efficient operation of our legal department. This position requires excellent admin, operations and technical skills, a keen eye for detail, and the ability to handle multiple tasks in a fast-paced environment.
About the Role
In this role as Legal Workflow Administrator you will:
Key Responsibilities
Administrative Support: Managing legal department calendars and mailboxes, managing accounts payable and receivable processes and data gathering and tracking legal platform management.
Process Improvement: Identify and implement process improvements to enhance the efficiency of the legal department.
Project Coordination: Support legal projects and initiatives, coordinating activities and ensuring timely completion.
Knowledge Management: Working with other members of the team, help to maintain contract templates, contract clauses, fallback provisions and other repositories.
About You
You are a fit for this role as Legal Workflow Administrator if you have the following required qualifications:
Requirements
- Fluency in English (written and oral communication).
- Detail-oriented with a high level of accuracy.
- Previous experience in a legal operations or legal administrative role (familiarity with legal terminology and processes).
- Strong interest in technology, including new and emerging technologies.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, Power Automate and Power BI)
- Ability to translate work into digital forms to create efficiencies.
- Strong organizational and time management skills.
- Ability to work independently and collaboratively in a team environment.
- Strong problem-solving skills and the ability to adapt to changing priorities.
- University degree.
- Proficiency in software such as Legal Tracker and Ariba will be a big plus.
If you are a motivated individual with a passion for legal operations and workflows, we encourage you to apply for this exciting opportunity. Join our team and contribute to the success of our legal department and the overall organization.
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What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.

For Poland, the base compensation range for this role is 67,900 PLN - 126,100 PLN.

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.
This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.

About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.
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More information about Thomson Reuters can be found on thomsonreuters.com
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:
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