Executive Assistant
Thomson Reuters VenturesThomson Reuters is looking for a talented Executive Assistant. This is a full-time role based in Gdansk, requiring an in-office presence of three days per week, and reporting to the Manager, Executive Assistant.
About the Role
As our Executive Assistant, you will:
Provide professional secretarial and administrative support to senior executives, exercising confidentiality, tact, diplomacy, and sound judgment while delivering a high level of service.
Manage executive scheduling, meetings, and travel arrangements, ensuring effective coordination and alignment with company policies.
Support administrative and operational activities, including documentation, expense oversight, record keeping, and ad‑hoc assignments.
Prepare confidential materials and supports executives with correspondence and business documentation as required.
Act as a key point of contact for internal and external stakeholders, facilitating effective communication and collaboration across the organization.
Support meetings, events, and executive or guest visits, contributing to their smooth planning and execution.
Demonstrate subject‑matter expertise within own area, strong systems proficiency, and the ability to adapt to new tools and processes.
Contribute to team effectiveness through knowledge sharing, onboarding support, and coverage for other Executive Assistants as needed.
Operate effectively in a dynamic environment, demonstrating flexibility, strong interpersonal skills, and responsiveness to changing business needs.
About You
To be our Executive Assistant you will likely have:
Strong organizational, planning, and prioritization skills, with the ability to manage multiple tasks in a fast‑paced environment.
Clear and professional communication skills, with fluency in English (written and spoken); additional languages are an asset.
Demonstrated interpersonal skills and professional judgment, enabling effective collaboration with senior leaders and stakeholders across the organization.
Proven ability to handle confidential information with discretion and operate with autonomy within defined guidelines.
Adaptability and flexibility in response to changing priorities, with cultural awareness and the ability to work effectively in an international setting.
Strong computer literacy, including proficiency in Microsoft Office and the ability to adapt to new technologies.
Team‑oriented mindset; prior experience supporting senior executives preferred.
Completion of secondary education required; additional business, administrative, or secretarial training desirable.
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What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation here.
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More information about Thomson Reuters can be found on thomsonreuters.com
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:
Ukrainian citizens and their family members residing in Ukraine before 24 February 2022
Third country citizens and stateless persons and their family members with international or equivalent national protection in Ukraine, who had a valid residence permit in Ukraine on 24 February 2022
Citizens of other third countries who were permanent residents in Ukraine on 24 February 2022 in accordance with Ukrainian regulations and who cannot safely and permanently return to their country