Senior HR Operations Specialist
State StreetWho we are
We’re a team of GHR professionals from a variety of different industries, based in the UK, Poland and India, covering all major time zones that State Street operate in across APAC, EMEA and the Americas
What we do
We provide end to end Time Management services to employees and managers across State Street globally, including technology solution deployment, SME leads on multiple business projects, service transitions, operational delivery of administrative processes, employee experience, process improvement and more
Our Partners: GHR Technology & PwC Poland
Our Stakeholders: HR Business Partners, Heads of HR, Employee Relations, Benefits & Comp, HR Operations & Payroll and local SMEs in region / country
What will you be responsible for
Service Line Employee Experience focuses on robust oversight and effective operational delivery of Time Management activities, continuously enhancing the Employee Experience through self-service content to empower and support our workforce.
Specific Responsibilities
You’ll be responsible for:
Supporting the prioritisation of Employee Experience across the function,
Completing assigned HR activities in a timely, accurate and efficient manner in line with local (Poland) legislative requirements
Co-ordinating and ensuring effective and time data flow of critical information to downstream recipients e.g. Payroll
Managing and responding to employee queries for Time Management
Preparing and distributing Time Management reporting (scheduled & ad hoc) to stakeholders
Identifying process improvements to simplify operational delivery and enhance experience for employees and managers
Complying with country specific regulations (Labor Code, GDPR etc) as well as State Street specific Governance programs
Partnering with other Service Lines in Global Time Management to enhance service offerings including self-service and AI
Additional Duties
You’ll also be expected to :
Support on the delivery of Global Time Management’s overall strategy
Maintain practical knowledge of Time specific regulations and take an active role when regulatory changes happen
Build and maintain effective relationships with our internal stakeholders and our 3rd Party provider, PwC Poland, ensuring a high quality level of service is maintained for our employees
Align to the global operating model, supporting other countries and processes if required
What are we looking for
You should be an HR professional, experienced in HR Operations / Administration with a strong understanding of the Polish Labour Code (specific to Time Management including Working Time rules), and delivering service to enhance Employee Experience.
Your experience should include:
Detailed knowledge and understanding of Time Management rules and regulations in Poland
Working in an HR Administration function with knowledge of Operational HR business processes
Delivering high quality work in a dynamic business environment, preferably in a global organisation
Handling queries from employees and managers, including the ability to provide advice and guidance on Time Management related regulations and processes to them
Use of various IT systems including MyWorkday and Enova (beneficial)
Managing risk and limiting exposure
Your skills
Your skills should include:
Delivering customer focused outcomes
Strong analytical and problem solving skills
Advanced MS Excel skills
Keen attention to detail and accuracy
High level of confident, effective communication, written and verbal in English
Excellent time management skills, with the ability to reprioritize workload
Ability to interact with all levels of employees maintaining professionalism and confidentiality
Performing as an Individual Contributor and part of a wider team
Partnering and collaboration
We offer
Permanent contract from day one.
Partial remote work possibility.
Additional holidays (Birthday Day Off, 3rd and 5th year anniversary and others).
Premium life insurance package and private pension plan.
Medical package for employees and their families (partner and children).
Wide range of soft skills training, technical workshop, language classes and development programs.
Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice.
Variety of well-being programs.
About State Street
State Street was named one of the ‘Forbes Poland’s Best Employers of 2021’
What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, we’re making our mark on the financial services industry. For more than two centuries, we’ve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.
Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. You’ll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.
Inclusion, Diversity and Social Responsibility. We truly believe our employees’ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.
State Street is an equal opportunity and affirmative action employer.
Minimum Salary:
zł87,000 AnnualThe minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.
Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.
In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.
We Offer:
Permanent contract from day one
Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)
Gold Medical Package for employees and their families (partner and children)
Premium life insurance package and private pension plan
Wide range of soft skills training, technical workshops, language classes and development programs
Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice
Variety of well-being programs
Additional benefits available depending on the seniority of the role
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
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