Job Description

The Invoicing Analyst is responsible for managing end-to-end client billing within the asset management business, ensuring accurate calculation, generation, and delivery of invoices in accordance with Investment Management Agreements (IMAs), fee schedules, and regulatory requirements. This role sits at the intersection of fund accounting, revenue management, and client servicing, with direct impact on revenue recognition, client experience, and financial reporting.

Primary Job Duties and Responsibilities:

• Key Responsibilities

Client Fee Calculation & Invoice Processing

• Prepare and generate management fee, performance fee, and expense invoices for institutional and retail clients
• Validate billing inputs (AUM, fee rates, breakpoints, discounts) against IMAs and fee schedules
• Ensure invoices are issued accurately and within monthly / quarterly billing cycles

 Billing Accuracy & Reconciliation

• Perform detailed reconciliation of billing data vs. fund/accounting records (NAV, AUM, transactions)
• Analyze variances in fees and investigate discrepancies prior to invoice release

Client & Stakeholder Interaction

• Engage with Sales, Relationship Management, Accounting teams for billing inputs
• Ensure billing reflects contractual changes (new mandates, fee revisions, fund launches/closures)

Controls, Compliance & Audit

• Ensure billing processes comply with: Internal controls, Regulatory and contractual obligations, Maintain audit trails, documentation, and support audit inquiries
• Identify control gaps and recommend process improvements

Minimum Job Specifications

• Strong domain knowledge of the Asset Management industry, with operational experience in accounting, onboarding, invoicing, or other finance functions.
• Advanced Excel and experience with billing/accounting systems, Analytical mindset with problem-solving ability
• High attention to detail and accuracy
• Excellent teamwork and collaboration skills, with a strong client focus and commitment to business delivery. Proficient in written and verbal communication.
• Ability to prioritize multiple responsibilities and meet both internal and external deadlines effectively.
• Bachelor’s degree of commerce (or equivalent qualification).

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

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