Admin Specialist (Laguna) - Warehouse, SCommerce

What you'll do

1. Expansion Project Support

• Support warehouse expansion, renovation, and site improvement projects
• Coordinate with contractors, lessors, and internal teams (Ops, HSE, Security)
• Track timelines, deliverables, and readiness

KPIs:

• Project completion within agreed timeline
• % readiness before go-live
• Zero major compliance issues during expansion

2. Clinic Management

• Ensure smooth operation of onsite clinic and medical vendor performance
• Monitor clinic reports, attendance, and incident handling
• Ensure compliance with DOLE and company health standards

KPIs:

• 100% clinic operational uptime
• Timely submission of health reports
• Response time to medical incident

3. Housekeeping Management

• Oversee cleanliness across warehouse, offices, and common areas
• Manage vendor performance and audit compliance
• Ensure availability of sanitation supplies

KPIs:

• Housekeeping audit score (target: ≥95%)
• Zero major cleanliness complaints
• On-time issue resolution

4. Shuttle Management

• Manage shuttle routes, schedules, and vendor coordination
• Optimize utilization and ensure employee accessibility
• Address transport-related concerns

KPIs:

• On-time shuttle adherence rate
• Employee satisfaction (transport)
• Cost efficiency vs. budget

5. Gate Pass Checking & Approval

• Review and approve gate pass for materials and assets
• Ensure compliance with asset control and security protocols
• Coordinate with security team for proper documentation

KPIs:

• 100% compliance with gate pass process
• Zero asset loss incidents due to process gaps
• Turnaround time for approvals

6. Lessor Coordination 

• Handle all facility-related concerns with building management
• Ensure timely resolution of issues (utilities, repairs, compliance)
• Monitor adherence to lease agreements

KPIs:

• Resolution turnaround time
• Zero major disruptions due to facility issues
• Compliance with lease requirements

7. Drinking Water Deployment & Monitoring

• Ensure sufficient water stations across warehouse areas
• Monitor supply, hygiene, and vendor performance
• Conduct routine inspections

KPIs:

• 100% availability of drinking water
• Zero quality-related complaints
• Regular inspection compliance

Requirements

• Bachelor’s degree (Business, Office Management or admin related course)
• Experience in vendor and stakeholder management
• Strong coordination and reporting skills
• At least 2–4 years of experience in office admin, facilities admin, or warehouse operations. Logistics or e-commerce experience is advantage
• Operations & Facilities Management
• Vendor Management
• Problem Solving & Escalation Handling
• Compliance & Safety Awareness
•  Data Tracking & Reporting Top of Form
• People Management