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Office Management Specialist - Procurement & Admin, Monee Credit
ShopeeManila, Philippines
Apply What you'll do
An Office Management Specialist will be responsible for:
A. Asset & Inventory Management
- Oversee the full lifecycle of office supplies, pantry consumables (TeaPoint), and employee assets such as mobile devices, pedestals, and lockers.
- Manage the issuance and retrieval of parking stickers, access cards, and business cards while maintaining strict asset accountability and inventory tracking.
B. Vendor & Contract Administration
- Act as the primary liaison for office management vendors including shuttle services, security, housekeeping, and clinic management.
- Monitor vendor performance through Service Level Agreements (SLAs), manage property insurance renewals, and facilitate vendor pooling for concessionaires and appliances.
C. Financial & Procurement Facilitation
- Execute the end-to-end procurement process (PR/PO), including lease and utility payments and consolidation of vendor payables.
- Manage budget tracking for administrative services, process mobile plan payments, and oversee corporate travel accounts (e.g., Grab enrollment and trip audits).
D. Facilities & Maintenance Coordination
- Coordinate with Internal Facilities Management and building PMO for preventive maintenance, demand repairs, and workplace reconfigurations.
- Ensure site safety and hygiene through regular pest control, water quality sampling, health and safety audits, and LGU compliance (Business Permits, DOLE).
E. Employee Support & Workplace Experience
- Direct front-of-house services, including reception, visitor management, and courier/mailroom operations.
- Facilitate employee orientations, event logistics, and shuttle performance tracking to improve the daily workplace experience.
F. Communications & Governance
- Manage Office and Facilities Management Communications (Intranet updates, newsletters, EDMs) and act as the central point for administrative escalations and meeting documentation (MoM).
- Consolidate performance metrics (PSC/PS reports) to provide data-driven insights for workplace service improvements.
Requirements
- Graduate of a Bachelor’s Degree in Office Administration, Business Management, or a related field
- With at least 1–2 years of relevant work experience
- Strong verbal and written communication skills
- Proven ability to prioritize tasks and manage time effectively
- Flexible and adaptable in handling multiple responsibilities
- Proficient in Microsoft Office applications; familiarity with SAP is an advantage
- Demonstrates strong problem-solving skills and the ability to resolve issues efficiently
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