• Collaborate with various event partners (internal and external) on event details, plan logistics, and summarize event details back to partners for transparency and accuracy.

• Research venues to determine availability and feasibility for future marketing events.

• Negotiate and execute contracts with caterers, hotels, sporting venues, recreation venues, AV, transportation, and promo suppliers.

• Design memorable events, collaborate with team members on larger events, and develop new creative event concepts for management approval.

• Strategically plan and execute logistics for all assigned events, working both independently and as part of a team.

• Solve issues, communicate needs to venues and teams, and create synergy for marketing events.

• Track event budgets and reconcile financials.

• Monitor and maintain promotional items for customer drop-offs and specific events, including research, selection, ordering, and distribution.

• Provide event day customer service support and greet all attendees.

• Lead team projects for vendor shows and marquee field events.

• Develop and implement a comprehensive virtual event strategy to drive engagement, lead generation, and brand awareness.

• Monitor event performance, gather data, and produce detailed reports to provide insights and recommendations for future events.

Behaviors and Competencies

• Adaptability: Can lead others through change, help teams adapt to new directions, and create a culture open to change.

• Collaboration: Can take ownership of team initiatives, foster a collaborative environment, and ensure that all team members feel valued and heard.

• Communication: Can effectively communicate complex ideas and information to diverse audiences, facilitate effective communication between others, and mentor others in effective communication.

• Creativity: Can apply creativity to complex challenges, collaborate with others to foster creative thinking, and champion creative initiatives.

• Detail-Oriented: Can oversee multiple projects, maintaining a high level of detail orientation, identifying errors or inconsistencies in work, and ensuring accuracy across all tasks.

• Emotional Intelligence: Can use emotional information to guide thinking and behavior, manage and/or adjust emotions to adapt to environments or achieve one’s goal(s), and help others do the same.

• Problem-Solving: Can proactively identify and take ownership of complex problem-solving initiatives, initiate preventative measures, collaborate with others to find solutions, and drive successful outcomes.

• Project and Goal Focus: Can create new strategies or visions to enhance project focus and goal achievement.

• Relationship Building: Can take ownership of complex team initiatives, collaborate with diverse groups, and drive results through effective relationship management.

• Time Management: Can manage time effectively, accurately estimate the time required for specific tasks, balance multiple tasks, and help others in improving their time management skills.

Skill Level Requirements

• Ability to lead projects from start to finish. - Intermediate

• Ability to thrive in a fast-paced environment while remaining results-driven and accountable. - Intermediate

• Ability to handle a high-volume role and multi-task several projects at once. - Intermediate

• Ability to work effectively within all levels of an organization, both internally and externally. - Intermediate

• Excellent negotiating skills, able to secure favorable terms with vendors and partners. - Intermediate

• Proven experience in managing virtual events, webinars, or digital campaigns. - Intermediate

• Proficiency in using virtual event platforms and digital technologies. - Intermediate

• Ability to act as a mentor and guide a team on assigned projects. - Intermediate

• Ability to present oneself and communicate in a professional manner. - Intermediate

• Highly motivated, positive, dynamic, and confident. Goal-oriented with an ownership mentality. - Intermediate

Other Requirements

• Bachelor’s degree, preferably in business with a focus on marketing, management, or hospitality.

• 5+ years of experience planning and managing events, including on-site, virtual, and webinars.

• 5+ years of relevant B2B software marketing experience with proven results.

• Experience using Excel, Word, PowerPoint, SharePoint, Visio, Survey Monkey, and CRM.

• Experience using Cvent Registration.

• Local and national travel required (25%).

• Ability to lift up to 50 lbs.

• Extended hours required to complete some special projects.