Executive Administrative Assistant (Onsite)

What You Will Do:

The Executive Administrative Assistant provides executive administrative support to the Vice President & General Manager of the Product Delivery Center and the Senior Director & General Manager of Operations for the Product Delivery Center as well as several other Directors on the Product Delivery Center leadership Team.

You are a highly motivated, self-reliant, focused, and exceptionally organized individual who performs a wide range of administrative functions under minimal direction and exhibits a positive can-do attitude, sound decision-making, and excellent problem-solving skills. You are resourceful, you anticipate needs before there is a problem, and you take initiative to find workable solutions.

• Performing administrative and clerical tasks with high attention to detail; managing calendars while ensuring that scheduled meetings include detailed agendas and all necessary logistics are accommodated (i.e., meeting locations are appropriate for equipment needs)

• Managing schedules to provide advance notice on important meetings to support appropriate preparation

• Screening/fielding incoming inquiries, scheduling requests, and effectively managing incoming and outgoing communications in an efficient and confidential manner

• Providing timely responses, as well as direct items to appropriate individuals for action and/or informational purposes

• Managing electronic distribution lists and organizational charts, confidential information and material on a regular basis, management and organization of executive email, supplies for the department, ordering and organizing as necessary across the Middletown Engine Center facility

• Maintenance of printed and posted material and updating of digitally presented material on displays across the Middletown Engine Center

• Processing and tracking of invoices, plan and arranging significant domestic and international travel, and processing and submitting expense reports in a timely manner; arrange catering for internal and external meetings

• Partnering with the Product Delivery Center Customers and Events manager in support of customer, partner, and supplier visits coordination; formatting of presentations and materials for various reviews; creating Word, Excel, and PowerPoint documents as required

• Partnering with Operations, Quality, Engineering, and Programs Leadership and their Executive Administrative Assistants to establish clear communication and coverage for one another, as required

Qualifications You Must Have:

• Associate's Degree (or other 2-year post high school training) with a minimum of 8 years of executive administrative, business support, or other relevant experience.

• U.S. Citizen - U.S. citizenship is required, as only U.S. citizens are authorized to access information under this program/contract.

• Advanced proficiency in Microsoft Office 365 (Outlook, PowerPoint, Excel, Word, etc.)

• Experience interacting with all levels of an organization

Please ensure the role type defined below is appropriate for your needs before applying to this role. This position is classified as:

Onsite: Employees who are working in Onsite roles will work primarily onsite. This includes all production and maintenance workers, as they are essential to the development of our engines.