Front Desk Receptionist

The Opportunity

We are seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for our corporate office in Jacksonville, FL, while providing essential administrative support to our Accounting department.

 

This role blends front-desk responsibilities with administrative coordination and is ideal for someone who enjoys interacting with people, staying organized, and helping maintain a welcoming and efficient workplace environment. You will work under close supervision while supporting daily operations and ensuring a positive experience for visitors and team members.

 

Responsibilities

• Serve as the primary front desk presence, welcoming visitors and directing them appropriately
• Answer and route incoming calls in a professional and timely manner
• Provide administrative and clerical support to one or more managers
• Coordinate and schedule meetings, ensuring calendars are accurate and well-managed
• Supporting travel and expense report review
• Maintain office supplies and ensure the reception and common areas are organized and presentable
• Act as a point of contact for visitors, vendors, and internal teams
• Provide general support to the department and assist with additional duties as needed

Required Qualifications:

• High school diploma or equivalent
• Basic knowledge of administrative and clerical functions
• Proficiency in Microsoft Office applications
• Strong verbal and written communication skills with a customer-service mindset
• Excellent organizational skills, attention to detail, and ability to prioritize tasks
• Ability to interact professionally with visitors, clients, and team members

Preferred Qualifications:

• Prior receptionist, front desk, or customer-facing experience
• Additional education or administrative/clerical experience

Work Environment

This is a fully in-office position based in Jacksonville, FL. Because this role supports daily office operations and front desk responsibilities remote or hybrid work is not available for this position.

 

Why Join Us

• Be the face of the office and play a key role in creating a positive first impression
• Gain hands-on experience in both customer-facing and administrative functions
• Work in a collaborative and supportive team environment
• Opportunity to grow within administrative and business support career paths

Physical Requirements

• Ability to sit and/or stand for extended periods
• Occasional bending or stooping may be required

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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

 

Please view Equal Employment Opportunity Posters provided by OFCCP here.

 

Please note: no agency representation or submissions will be recognized for this vacancy. Candidates should apply directly to this role to be considered. It is the responsibility of all third-party recruiting and employment agencies to know and adhere to our recruiting policy.

The Company

Employee-owned, RS&H is one of the nation’s leading architecture, engineering, and consulting firms, with associates who work hard every day to create tomorrow together. We offer an exceptional journey from start to future. Our integrated teams translate experience into insight, turn challenges into opportunities, and build relationships that are as strong as the buildings and infrastructure we deliver together. We attribute our success to our unwavering commitment to our core values: integrity, accountability, curiosity, and teamwork.