Sample Coordinator

Sample Coordinator 

Location: Bushwick, NY (Studio) 

Department: Fashion

About Us

Rent the Runway (RTR)  is transforming the way we get dressed by pioneering the world’s first Closet in the Cloud. Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by inspiring women with a more joyful, sustainable and financially-savvy way to feel their best every day. As the ultimate destination for circular fashion, the brand now offers infinite points of access to its shared closet via a fully customizable subscription to fashion, one-time rental or ownership. RTR offers designer apparel and accessories from hundreds of brand partners and has built in-house proprietary technology and a one-of-a-kind reverse logistics operation. RTR has been named to CNBC’s “Disruptor 50” five times in ten years, and has been placed on Fast Company’s Most Innovative Companies list multiple times.

About the Job

Rent the Runway is looking for a highly organized and proactive Sample Coordinator to join our Fashion team. In this role, you will be the engine behind our studio workflow, supporting the daily management of our product samples. You will manage the lifecycle of our inventory to ensure every item is ready for its high-volume photo shoots. As part of the Fashion team, your work ensures our shared closet is visually represented at its best for our customers. This role requires a process-oriented mindset and the ability to pivot between multiple requests to keep the studio running smoothly.

What You’ll Do

• Own the end-to-end process for ordering, tracking, and managing all incoming and outgoing samples.
• Act as the primary point of contact between key stakeholders to communicate sample availability and timelines.
• Support the Sample Team in day-to-day operations to ensure samples are prepped according to production standards.
• Identify potential bottlenecks in the sample flow and develop solutions to keep the creative team moving.
• Utilize Excel and Airtable to track high volumes of inventory with a high level of accuracy.

About You

• You have proven experience in a fast-paced environment; experience in a studio or fashion environment is a plus.
• You are remarkably organized, live for a good system, and have a keen ability to multitask.
• You have excellent verbal and written communication skills and the ability to keep all parties informed.
• You are tech-savvy with a strong working knowledge of Excel and are comfortable navigating inventory management systems.
• You have a sharp eye for detail and a dedicated, collaborative spirit.
• You are flexible and solution-oriented in a dynamic, ever-changing environment.

Benefits

At Rent the Runway, we’re committed to the wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to:

• Paid Time Off, including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
• Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment - Your health comes first, and we’ve got you covered.
• 401(k) match - an investment in your future.
• Exclusive employee subscription and rental discounts - to ensure you experience the magic of renting the runway.
• Universal Paid Parental Leave for both parents + flexible return to work program.
• Paid Sabbatical after 5 years of continuous service - Unplug, recharge, and have some fun!
• Company-wide events and outings - our team spirit is no joke!
• Office-centric work - corporate employees and technical leaders have the option to work remotely on Fridays, in accordance with Company policies.

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information, veteran status, uniformed service member status or any other status protected by federal, state or local law.

The anticipated hourly salary for this position is $25/hr. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held.

.