Lead Executive Assistant - 953

We are seeking a highly organized, proactive, and business-minded Lead Executive Assistant to provide comprehensive support to the Chief Legal Officer and Corporate Secretary at Quantinuum. This role is responsible for managing complex schedules, coordinating travel, facilitating communications, supporting strategic initiatives, and ensuring seamless execution of executive priorities.

The successful candidate will serve as a trusted partner to executive leadership, have experience of working with boards of directors, and be able to demonstrate exceptional judgment, discretion, attention to detail, and the ability to anticipate needs in a dynamic, global, fast-paced technology environment.

Executive Support & Calendar Management

• Manage complex and frequently changing executive calendars, prioritizing competing demands and ensuring alignment with business objectives.
• Coordinate internal and external meetings, including agenda preparation, logistics, materials, and follow-up actions – including Board and Board committee meetings
• Anticipate executive needs and proactively address scheduling conflicts and operational challenges.
• Support preparation for leadership meetings, board meetings, and executive presentations.

Travel & Meeting Coordination

• Arrange domestic and international travel, including flights, accommodations, transportation, visas, and itineraries.
• Manage travel-related expenses and timely expense report submissions.
• Coordinate executive offsites, leadership meetings, town halls, and company events.
• Ensure smooth execution of meetings through effective logistics planning and stakeholder communication.

Communication & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders on behalf of executives; serving as a way-maker and ambassador of the organization both internally and externally
• Draft, edit, and manage executive communications, presentations, reports, and correspondence.
• Exercise sound judgment in handling confidential and sensitive information.
• Build strong relationships across departments to facilitate collaboration and information flow.

Project & Operational Support

• Support strategic initiatives and special projects by tracking milestones, coordinating activities, and ensuring timely completion.
• Maintain action item trackers and follow up on commitments from leadership meetings.
• Assist with organizational planning, reporting, and administrative processes.
• Develop and improve administrative procedures to enhance executive effectiveness and operational efficiency.

Leadership & Team Collaboration

• Partner closely with executive leadership, Human Resources, Finance, and Operations teams to support organizational objectives.
• Support cross-functional initiatives and company-wide programs.
• Contribute to a culture of professionalism, collaboration, and continuous improvement.
• Provide backup support to other administrative professionals as needed.

• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Teams, and Excel.
• Strong verbal and written communication skills.
• Ability to handle highly confidential information with professionalism and discretion.
• Flexibility and willingness to work across time zones
• Experience supporting executives within technology, engineering, research, or high-growth organizations.
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Experience coordinating international travel and global meetings.
• Strong project coordination and event planning experience.
• Experience working across global teams and time zones.
• Excellent problem-solving skills and attention to detail.
• Ability to influence and collaborate effectively at all organizational levels.