Office Manager & Receptionist

Office Manager & Receptionist – Hong Kong

PineBridge Investments, A MetLife Investment Management company.

MetLife Investment Management (MIM) has successfully acquired PineBridge as of December 30, 2025.

MetLife Investment Management and PineBridge Investments now have more to offer; broader reach, deeper insights and specialized capabilities – forming a top-tier global investment platform.

Together, we have more than $700 billion in assets under management as of September 30, 2025 and aim to deliver consistent risk-adjusted returns. From multi-asset, equities, and fixed income to private credit and real estate, we offer specialized capabilities backed by a broader global reach and regionally grounded insights tailored to investor needs.

What sets us apart isn’t just the breadth of our platform and capabilities — it’s how we partner. Across both firms, we share a strong investment culture that prioritizes partnership, transparency and accountability. We believe that our clients benefit from direct access to decision-makers and reinforced by a culture that views decisions through the client’s perspective. Join us and experience the excitement of working with the brightest minds in the industry, shaping the future of asset management.

The role will be based in Hong Kong.

Primary Responsibilities:

• Office operations: Oversee daily operations for an office of ~100 employees, ensuring a smooth, efficient, and professional environment.
• Vendor & facilities management: Manage procurement, office supplies, and vendor relationships; coordinate with building management and service providers for maintenance and facilities issues.
• Policy & compliance: Implement and maintain office policies, procedures, and health & safety standards in line with local requirements.
• Event coordination: Support and coordinate internal employee events and engagement activities.
• Meeting & space management: Manage meeting room bookings, office space setup, and ensure the workplace reflects the firm’s professional standards.
• Issue resolution: Act as the secondary point of contact for day‑to‑day office issues, including IT coordination, office equipment, and service troubleshooting.
• Reception duties: Serve as the first point of contact, greeting visitors, handling calls, and managing correspondence with a polished, professional demeanor.
• Supervise the tea lady and ensure reception and common areas are maintained to high standards.
• Provide light EA‑style support to the HR team, including scheduling, travel arrangements, expense coordination, and other administrative tasks.

Qualifications:

• Diploma or above in Business Administration, Hospitality, or a related discipline
• 6 to 8 years above of relevant experience in office management, administration, or facilities coordination, preferably within financial services or a professional environment
• Strong interpersonal and communication skills in English, Cantonese, and Mandarin
• Highly organized, detail-oriented, and able to handle multiple priorities independently
• Professional, proactive, and service-oriented mindset
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience managing vendors, office supplies, and workplace operations in Hong Kong is an advantage
• Familiarity with Concur (expense and travel management system) is a plus
• Experience supervising support staff and managing workplace operations in Hong Kong is an advantage

About PineBridge

PineBridge is proud of our award-winning culture, which reflects our commitment to empowering employees and fostering a collaborative work environment. For six consecutive years (2020-2025), PineBridge has been named a ‘Best Place to Work in Money Management’ by Pensions & Investments, a leading industry designation which recognizes the best employers in the asset management industry by evaluating employer benefits, policies, and responses to an employee survey. In 2023, PineBridge received Hong Kong Institute for HR Management Elite awards for ‘Best Workplace’ and ‘Learning & Development’ and in 2024 we received Merit awards for ‘Talent Acquisition’ and ‘Employee Benefits.’ Alongside this, in 2023 and 2024 PineBridge was recognized as a finalist at the 100 Women in Finance’s APAC Industry Diversity, Equity & Inclusion Award.

Our benefits: We offer a wide range of family friendly benefits including comprehensive healthcare, back-up childcare program to support working parents and flexible work arrangements so you can be there for the people you care about. We also provide a competitive retirement plan and tuition reimbursement. Furthermore, we have a robust list of professional development opportunities with the goal of engaging, retaining, and developing our talent.

Our values: We value our clients, investment excellence, collaboration with our distributed team members, empowerment, and independence as we honor our heritage and our roots.

PineBridge is proud to be an Equal Opportunity Employer committed to fostering an inclusive workplace, providing opportunities for all qualified persons and maintaining an environment free from all forms of harassment and discrimination for its employees. PineBridge is dedicated to recruiting, hiring, training and promoting into all job levels the most qualified applicants without regard to actual or perceived age, race, creed, color, religion, national origin, ancestry, height, weight, sex, gender (including gender identity), disability, pregnancy, marital status, domestic partner status, sexual orientation, AIDS/HIV status, military status, alienage or citizenship status, genetic information, domestic violence victim status or any other basis protected by applicable federal, state or local laws. At PineBridge, we strive to create an inclusive environment that attracts, retains, and develops the best global talent, leveraging the unique backgrounds, skills, and perspectives that all our people bring to work.