Project Coordinator

Overview

The Project Coordinator supports Project Managers through coordination of project documentation, workflows, and administrative processes across all phases of project delivery. This role focuses on maintaining accurate project records, coordinating contractual and construction documentation, and supporting information flow between project teams under the direction of the Project Manager. This is a full-time, non-exempt position paid on an hourly basis.

 

Life at Parkhill 

At Parkhill, Building Community is the reason we exist. We invest in extraordinary people who love investing in their communities. We are more than planners, architects, and engineers — we are neighbors who choose to live and work in the communities we serve.   

 

Increase your impact with our team of passionate collaborators. Whether you are a recent graduate with untapped potential or a professional with proven experience, we invite you to discover a career path designed for you.  

 

Parkhill is one of the largest architectural and engineering firms in the Southwest with 14 offices located throughout Texas, New Mexico, and Oklahoma. 

Responsibilities

• Supports Project Managers by coordinating project documentation, workflows and administrative processes throughout the project lifecycle
• Reviews and distributes Prime Agreements, Subcontract Agreements, scopes, and schedules to Project Managers, Project Architects, Project Engineers and other team members as needed
• Prepares and coordinates project-related correspondence, including transmittals, letters and draft meeting minutes for Project Manager review
• Organizes, distributes and tracks bid and proposal documents, including advertisements for bids, addenda and bid responses
• Assists with coordination of contract awards and preparation of prime and subcontract amendments or extensions
• Receives, reviews and processes incoming construction-phase documentation under the direction of the Project Manager
• Coordinates processing of shop drawing submittals, RFIs, change orders and construction change directives; maintains related logs and histories
• Reviews Certificates of Payment and coordinates processing with the Project Manager
• Prepares and coordinates construction contract completion and closeout documentation
• Coordinates submission of required forms and documentation to authorities having jurisdiction (e.g., TAS Reviews, TCEQ)
• Maintains organized and up-to-date project information within project databases and document management systems, including coordination and tracking of QA/QC documentation, compliance records, and client feedback survey materials

Qualifications

• High school diploma or equivalent required; Associate degree or administrative certification preferred
• Minimum of 2 years of experience in an administrative, project coordination or document control role; AEC experience, preferred
• Working knowledge of project documentation processes, contracts, and construction-phase workflows
• Proficiency with Microsoft Office Suite; familiar with Adobe Acrobat, Bluebeam, and Deltek Vantagepoint, preferred
• Strong organizational and time-management skills with the ability to manage multiple tasks and priorities
• Clear written and verbal communication skills and the ability to work independently within a collaborative team environment

Benefits and Perks

We offer a comprehensive benefits program that supports the whole person. Our benefits include: 

• Life Balance: hybrid/flexible work schedules, flexible work environment, generous PTO, paid holidays.  

• Investing in Your Future Growth: specialized training, continuing education, professional licensing, intern development programs, University of Parkhill.  

• Competitive Benefits: Multiple health plan options, FSA for dependent care, HSA contributions, employer 401k contribution, employer-paid basic life, short/long term disability coverage, performance bonuses.        

• Well-Being: mental health care, culture committees, wellness program, charitable giving match.