Assistant Vice President - Enterprise Reconciliation

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with $223 billion in assets under management as of December 31, 2025. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real estate, and listed equities. The firm has over 1,450 employees and offices in 23 cities worldwide.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

Assistant Vice President will drive operational excellence across Oaktree’s global investment operations platform. This includes sourcing and normalizing data, optimizing matching rules, streamlining resolution workflows, report delivery, and identifying trends and insights through data and root cause analysis to reduce break rates and resolution times.

This role will also be responsible for collaborating with teams across the Oaktree enterprise and external parties such as Agent Banks, Custodians, and Administrators to enhance processes to reduce exception rates and minimize break resolution time.
 

Key responsibilities include: 
Reconciliation Operations & Oversight 
Maintain the scope of reconciliation services, including data sourcing and mapping between Oaktree systems and external parties. 
• Create, maintain, and improve matching rules to optimize matching rates and reduce manual matching requirements. 
• Design and optimize reconciliation break workflows, including research methods, prioritization frameworks, standardized commentary and root cause categorizations, assignment and escalation protocols, and strategies for addressing non responsive parties. 
• Conduct daily review of reconciliation breaks to identify high-risk items requiring special handling and communication to Oaktree teams for resolution and/or awareness. 
• Perform detailed break research by analyzing loan notices, trading activity, corporate action documentation, security master information, fund accounting activity, and other relevant data sources to identify root causes and determine the appropriate steps for resolution. 
• Address escalated items and determine if further escalation is required by other operational and fund finance teams. 
• Ensure all processes, procedures, and deliverables meet documented audit requirements. 

Process Improvement, Reporting & Analytics 
• Provide management reporting on volumes, match rates, resolution rates, and ageing, with analysis of trends and anomalies. 
• Perform root cause analysis to identify process improvement opportunities and partner with internal and external teams to drive reductions in break rates and resolution times. 
• Continuously analyze process quality and drive improvements leveraging AI and automation tools to optimize workflows and increase operational efficiency. 
• Prepare detailed reconciliation reports for Fund Finance to support monthly and quarterly close activities. 
 

Stakeholder & External Party Engagement 
• Collaborate with teams across the Oaktree enterprise to improve processes, reduce exception rates, and minimize break resolution time. 
• Engage with external parties including Agent Banks, Transfer Agents, Custodians, Administrators, and Brokers to ensure they are responsive and taking the appropriate action to resolve breaks 
• Identify external parties that generate high break rates and work with them to address challenge areas.

Qualifications

10+ years of relevant experience working in an operations capacity at an asset management company, investment bank, or other financial services company. 
• 5+ years of experience in private credit investment operations and middle-office support including Bank loan syndication and corporate actions 
• Strong knowledge of general finance, process documentation, and cross functional operations 
• Knowledge on Geneva and reconciliation platforms such as DUCO is preferable  
• Solid analytical skills and ability to understand and resolve complex problems 
• Proficient in Microsoft Office with strong working knowledge of Microsoft Excel 
• Proven ability to manage tasks with competing priorities and deadlines, while independently driving projects to completion

Our Company

Oaktree is a leader among global investment managers specializing in alternative investments, with $223 billion in assets under management as of December 31, 2025. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, private equity, real estate, and listed equities. The firm has over 1,450 employees and offices in 23 cities worldwide.

For additional information please visit our website at www.oaktreecapital.com.

Responsibilities

The position of Manager is within the Expense Management & Analysis sub-department of the Fund Finance Department. Expense Management & Analysis includes various functions including Accounts Payable, Expense Allocation, Accounts Receivable, Expense Business Intelligence, and Expense Advisory.

• Responsible for managing and overseeing the accurate allocation of external expenses to chargeback across investment funds and legal entities. He/She will play a critical role in ensuring expense allocations are performed in accordance with governing documents, accounting policies, and regulatory requirements while supporting transparency, operational efficiency, and financial accuracy. He/She will be responsible for executing and supporting operational activities within External Allocations and will have a strong understanding of the processes, documentation, and regularly interface with internal and external stakeholders. The role requires consistent collaboration with the Fund Accountants, Investment Managers, and Cost Center Administrators, along with clear communication and a proactive leadership style.

Typical Responsibilities are -

Expense Allocation & Chargeback Management

• Calculate and process external expense allocations and chargebacks to investment funds and related entities based on governing documents, allocation methodologies, and management directives.
• Investigate and resolve allocation-related discrepancies in collaboration with Fund Accounting and other operational teams.
• Coordinate with Accounts Payable and business stakeholders to resolve allocation discrepancies, coding issues, and incomplete supporting documentation.
• llocation Review & Team Oversight

• Share ownership and oversight of the expense allocation review process in partnership with Senior Manager to ensure accuracy, consistency, and compliance with organizational standards.
• Review and validate allocation outputs and supporting documentation to ensure completeness, transparency, and adherence to established policies.

Stakeholder Support & Cross-Functional Collaboration

• Serve as a key point of contact for internal stakeholders, including Investment Teams and Fund Accounting teams.
• Provide technical guidance and responsive customer support related to allocation methodologies, chargebacks, and expense-related inquiries.
• Collaborate with global teams across regions to support consistent and compliant expense allocation practices.

Compliance, Controls & Documentation

• Ensure all allocation activities are performed in compliance with applicable accounting standards, fund governing documents, internal policies, and regulatory requirements.
• Maintain strong internal controls over allocation processes, including proper documentation, review procedures, and audit readiness.
• Prepare and maintain detailed process documentation, job aids, and allocation records to facilitate internal and external audits.

Process Improvement & Systems Enhancement

• Participate in projects and continuous improvement initiatives focused on enhancing expense tracking, allocation methodologies and fund accounting systems.
• Provide recommendations to streamline workflows, improve automation, strengthen controls, and enhance reporting capabilities.
• Support implementation and optimization of financial systems and tools related to expense allocation and fund operations.

Qualifications

• 8–10 years of relevant experience within an asset management firm, investment bank, or other financial services organization.
• Strong attention to detail, critical thinking, and analytical skills, with the ability to independently research issues and propose effective solutions.
• Excellent interpersonal, verbal, and written communication skills.
• Self-starter with strong initiative and a proven ability to work independently with minimal supervision.
• Demonstrated ability to prioritize and manage multiple competing tasks effectively.
• Proficiency in Microsoft Office Suite, with advanced expertise in Excel, including data analysis, pivot tables, charts, and complex formulas.
• Experience with Power BI or reporting dashboards is a plus.
• Strong interpersonal skills with the ability to leverage firm-wide resources effectively and judiciously.
• A team-oriented mindset with a high level of integrity and professionalism.
• Ability to deliver high-quality work in a timely manner within a fast-paced environment.

Personal Attributes

• Relationship Building: works effectively with strong, diverse teams of people with multiple perspectives, talents, and backgrounds. He or she is known for doing what is best and is comfortable with consensus building (at multiple levels) and soliciting constructive feedback; ability to elicit cooperation from a wide variety of participants including upper management, Fund Accountants and other departments.
• Communication: strong interpersonal and verbal/written communication skills; ability to present complex material.
• Independence & Collaboration: experience of working both independently and in a team-oriented, collaborative environment; must be able to drive work effectively with limited supervision (at times) while representing department and executive management interests and concerns.
• Work Ethic: Focus on continual development, performance, accountability, and self-motivation.
• Flexibility & Organization: adapt to shifting priorities, demands and timelines through analytical and problem-solving capabilities; proven ability to multi-task and efficiently manage time across competing activities/resources; able to effectively prioritize, execute tasks, and thrive in a high-pressure fast paced environment.
• Intellectual Curiosity: energized by learning new things and engaging across a wide range of issues; must have strong problem-solving skills; adept at conducting research into project-related issues and products; displays a technical aptitude that lends itself to learning and mastering new technologies.
• Driving Results sets aggressive timelines and objectives to drive results, conveys a sense of urgency, and drives issues to closure; is a self-starter committed to achieving results and has a strong sense of ownership and follow-through.
• Judgment: makes recommendations and decisions that balance a variety of factors.

Education

Bachelor’s degree required.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and equal opportunity for employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service,  marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment.

This policy applies to all Oaktree applicants, employees, clients, and contractors.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.