Contractor - Project Coordinator

POSITION SUMMARY:  This position reports to the Director of SMR Product Development and directly supports one or more Project Managers in day-to-day coordination of project management activities.  

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Prepare and assemble standard content for project meetings
• Take meeting minutes during project meetings
• Generate summaries of subcontractor reports
• Track and process reviews and approvals for procedures
• Write project specific documentation such as internal letters to file, memorandums, procedures
• Coordinate the generation of presentations for leadership as requested
• Coordinate meetings as requested by the project managers
• Support tracking of contract risks and action tracking
• Generate reports, from P6, as requested by the project managers
• Performs other duties as assigned.

CORE COMPETENCIES: To perform the job successfully, the individual should demonstrate competencies in performing the essential functions of this position by performing satisfactorily in each of these competencies. 

• Problem solving: Identifies and resolves problems in a timely manner, gathers and reviews information appropriately.  Uses own judgment and acts independently; seeks input from other team members as appropriate for complex or sensitive situations.
• Oral/written communication: Listens carefully and speaks clearly and professionally in all situations. Edits work for accuracy and clarity, Is able to create, read and interpret complex written information.  Ability to develop strong interpersonal networks within the organization. 
• Planning/organizing: Prioritizes and plans work activities, organizes personal and project timelines and deadlines, tracks project timelines and deadlines, and uses time efficiently.
• Adaptability: Adapts to changes in the work environment, manages competing demands and is able to deal with frequent interruptions, changes, delays, or unexpected events.
• Dependability: Consistently on time and at work, responds to management expectations and solicits feedback to improve performance.
• Team Building: Capable of developing strong interpersonal networks and trust within the organization. 
• Safety Culture: Adheres to the corporate safety culture and is expected to model safe behavior and influence peers to meet high standards.
• Quality Assurance:  Commits to the understanding and implementation of quality assurance regulations, standards and guidelines of 10 CFR 50 Appendix B, 10 CFR 21, and NQA-1. 

MINIMUM SKILLS, QUALIFICATIONS AND ABILITIES:

• Education: A minimum of a Bachelor’s degree in in a technical or business-related discipline. 
• Experience: Minimum of 5 + years of full-time experience working with large projects as part of a project management organization, in the energy industry, is required. Certified Associate in Project Management (CAPM^®) or equivalent professional certification is preferred. Understanding of engineering, manufacturing, construction and/or IT projects and terminology based on past project work preferred. Strong technical writing and presentation skills. Good communication, computer, presentation and interpersonal skills are required.
• Industry Requirements:  Eligible to work under Department of Energy 10 CFR Part 810.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to understand and communicate clearly using a phone, personal interaction, and computers.
• Ability to learn new job functions and comprehend and understand new concepts quickly and apply them accurately in a rapidly evolving environment.
• The employee frequently is required; to sit and stand; walk; bend, use hands to operate office equipment; and reach with hands and arms. 
• Ability to travel nationally and locally using common forms of transportation. 

Disclaimer: Employee(s) must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing significant safety threat to self or others.  The above statements are intended to describe the general nature and level of work being performed by employee(s) assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees in this classification.