Contracts Administrator - Contracts Operations

RELOCATION ASSISTANCE: Relocation assistance may be available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Aeronautics Systems has an opening for a Principal Contracts Administrator - Contracts Operations (Level 3) or  Senior Principal Contracts Administrator - Contracts Operations (Level 4) to join our team of qualified, diverse individuals. Ideally this position will be located in our El Segundo, CA offices. However, the selected candidate may also report to major sector office locations in Melbourne, FL, Rancho Bernardo, CA, Palmdale, CA, Oklahoma City, OK, or Clearfield, UT. The preference will be for in-office work. There is limited opportunity for hybrid/remote work, but in those cases the employee will be expected to routinely come into the office based on a schedule agreed upon with the manager.

The Contracts Administrator - Contracts Operations will be responsible for providing support to the Sector and Division Contracts organizations. This includes being a focal point for contracts process, policies, and industry regulations, including the Risk Work Authorization (RWA) system, and management of the SOX self-audit process for contract set up. In addition, the Contracts Administrator - Contracts Operations will be responsible for managing various reporting responsibilities related to contracts, including: RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Attendance in Sector meetings, working groups, and compliance councils will also be a regular and expected role for this position. The selected candidate will be an integral part of Sector Operations in ensuring that the contracts professionals in AS have the resources and support required for success.

This role includes responsibilities related to training for the Sector and Division contracts organizations. The selected candidate will act as the primary LX administrator and be responsible for tasks including maintenance of functional trainings in Learning Exchange (LX) and My Learning Experience (MLE), as well as providing regular support and facilitation of the Enterprise Contracts Training and Certification (ECTAC) program.

The successful analyst will have strong organizational and communication skills and be able to find creative and efficient solutions to the business challenges of a diverse AS Sector customer base and complex contract requirements. They will also be a conduit between Contracts, Sector Finance, Billing, Cost & Schedule Management and other functional areas, other sectors’ Contracts and IWO organizations, and the Chief Information & Digital Office (CIDO).

Keys to success include:

• Ability to listen, communicate, collaborate, and influence effectively across levels and functions.
• Ability to lead through and overcome/adapt to obstacles and challenges.
• Strong project management skills (to include the ability to set and maintain accountability to execution schedules and commitments).
• Strong organizational and communication skills.
• Completing requirements in a fast-paced, multifaceted environment.

Roles and Responsibilities will include, but not be limited to:

• Managing various reporting responsibilities related to RWAs, SOX Controls, Closeouts, UCAs, and other topics as necessary. Reporting may be on a monthly, quarterly, or bi-annually basis.
• Attending Sector meetings, working groups, and compliance councils as required. Acting as primary owner for any actions that come out of these meetings.
• Acting as primary Learning Exchange (LX) administrator and be responsible for tasks including maintenance of functional trainings in LX and My Learning Experience (MLE).
• Providing regular support and facilitation of the ECTAC Program. As part of the ECTAC team, the successful candidate will be responsible for communicating with instructors, setting up classes, facilitating live classes, recording attendance, and closing classes.
• Acting as a focal point for Aeronautics Systems Sector to manage data calls at the Sector and Enterprise level
• Identifying potential process/system enhancements, and acting as a focal point for PrOP updates
• Utilizing SAP S/4, Analysis Office, PIEE (Procurement Integrated Enterprise Environment)/WAWF (Wide Area Workflow), MOCAS (Mechanization of Contract Administration Services) Data Access and other reporting tools to perform business analysis to support data calls and requests for information
• Supporting initiatives and ad hoc requests from Sector and Corporate leadership
• The successful candidate will have a strong commitment to regulatory compliance and internal controls.

We offer phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly inclusive environment! We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

At Northrop Grumman, we are on the cutting edge of innovation-- building the next generation of sophisticated aircraft to protect our country. Our diverse portfolio of programs means there are endless paths to cultivate your career. We are well-known for our inclusive, family environment, as well as our excellent work/life balance. We also offer exceptional benefits/healthcare, a 9/80 schedule, and a great 401K matching program.

This position may be hired at the Principal (Level 3) or Senior Principal (Level 4) depending upon candidate skills, qualifications and experience.

Basic Qualifications Level 3:

• Bachelors degree and 5 years related experience OR Masters degree and 3 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
• Experience with FAR/DFARS regulations
• Capability to advise and interact with sector senior management as well as management across sectors.
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes
• Data mining, analytical, and problem solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance

Basic Qualifications Level 4:

• Bachelors degree and 8 years related experience OR Masters degree and 6 years related experience. Experience should be focused in contracts management/administrator, pricing, billing, accounting, finance, cost management or other similar business or industry related responsibilities.
• Experience creating and presenting effective business presentations using MS Office products including Excel and PowerPoint with the ability to plan and carry out complex projects across multiple functions
• Experience with FAR/DFARS regulations
• SAP S/4 experience, ideally with direct experience in Sales & Distribution (SD), Project Systems (PS), Financial Reporting, Billing, or Intercompany Work Order (IWO) processes and/or integration with other SAP modules
• Data mining, analytical, and problem-solving capabilities
• Ability to obtain and maintain a DoD Secret Clearance

Preferred Qualifications:

• Experience with Excel with Pivot tables, XLOOKUP and macros
• Knowledge of SAP SD (Sales and Distribution) module and general corporate business processes and practices.
• Experience with SAP SD module reporting, and BW/OLAP reporting
• Experience with FAR/DFARS regulations
• Capability to advise and interact with sector senior management as well as management across sectors.
• Demonstrated process improvement using a disciplined approach
• Strong change-management and process-documentation skills
• Proficiency in running S/4 Embedded Analytics and Analysis Office reports
• Able to work collaboratively to drive positive outcomes

Salary range will be dependent upon where the position is based/located and follows our company geographic salary bands aligned with position. Specific salary offer for candidate selected will be commensurate with experience.

Level 3

Oklahoma City, OK Salary Band: $77,000 - $115,200

Melbourne, FL Salary Band: $81,400 - $122,000

California Salary Band: $94,200 - $141,200

Level 4

Oklahoma City, OK Salary Band: $96,200 - $144,200

Melbourne, FL Salary Band: $101,400 - $152,200

California Salary Band: $117,500 - $176,300

Primary Level Salary Range: $77,000.00 - $141,200.00

Secondary Level Salary Range: $96,200.00 - $176,300.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.